JOB DESCRIPTION
Are you ready to play a vital role in shaping the future of naval maintenance and support? At Fleetway, our Integrated Logistics Support (ILS) team is driving innovative strategies and developing next-generation solutions for the Royal Canadian Navy. Backed by deep marine engineering expertise, we're not just supporting fleets-we're helping sustain national capability.
We're looking for a highly organized and proactive Spares Provisioning Coordinator to join our ILS team. In this role, you'll help ensure essential spare parts, maintenance tools, and technical data are accurately identified, documented, and delivered throughout key defense and marine programs.
You'll work closely with cross-functional teams and capability partners to coordinate provisioning conferences, manage logistics documentation, and support operational readiness-all while contributing to an inclusive, collaborative team culture where continuous learning and shared knowledge are valued.
Why You'll Love Working Here
Be part of a respected team with real-world impact
Use your technical skills in a role that values innovation and collaboration
Contribute to national defense readiness while growing professionally
Travel internationally to collaborate with stakeholders
We're Committed to Inclusion
Fleetway welcomes applicants from all backgrounds. We believe diverse perspectives strengthen our work, and we actively foster an inclusive, respectful, and accessible workplace.
If you're passionate about logistics, eager to make a meaningful difference, and excited to work alongside top minds in marine engineering-we want to hear from you.
RESPONSIBILITIES

• Coordinate and facilitate Initial Provisioning Conferences and related meetings throughout the program lifecycle.
• Facilitate the delivery and review of maintenance and sparing recommendations for the client in collaboration with Platform Systems and Combat Systems capability partners, including participation in Maintenance Review Acceptance Boards and Initial Provisioning Conferences.
• Liaise with engineering, procurement, and supportability teams to collect, validate, and manage logistics data.
• Prepare and maintain documentation including parts lists, long-lead item reports, meeting minutes, and action trackers.
• Monitor provisioning schedules, identify risks, and escalate issues to project leadership.
• Support configuration management and integrate provisioning outputs into lifecycle support documentation.
• Contribute to the development of junior logistics coordinators by sharing best practices, providing informal guidance, and supporting knowledge transfer across the team.

QUALIFICATIONS
Education
Completion of a technologist certification or a college diploma in Business, Supply Chain Management, Engineering, or other relevant fields. We value diverse educational pathways.
Experience & Requirements

• Minimum of 2 years' experience in Integrated Logistics Support (ILS) or design involving ships or marine equipment.
• At least 1 year of experience in one or more of the following: subcontract management, material data analysis, or project coordination.
• Demonstrated experience facilitating administrative activities among multiple organizations working collaboratively on data-related projects.
• Strong communication skills and ability to work across multidisciplinary teams.
• Previous event and meeting planning experience is beneficial but not required.
• Must be willing and able to travel (within Canada and internationally) on a bi-monthly basis.
• Must be eligible for security clearances.

Diversity & Accessibility at Fleetway
We welcome applicants of all backgrounds and lived experiences. Fleetway Inc. is committed to fostering a respectful, inclusive, and accessible workplace. If you require accommodations during the recruitment process, please let us know-we're here to support you.
ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
We are Fleetway! We believe Canada's maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.
Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada's Top Employer.
All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.
What We Offer:
The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement

• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations

• Flexible work hours (with core hours)

• We have Mental Health first aid trained staff in all offices

• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness

• Ability to save for your future with our company matching RRSP program

• 15-week maternity leave top-up program

• Employee & Family Assistance Program

• Annual health & wellness reimbursements

• Business casual work environment, with casual Fridays

• A slick company jacket that will definitely make you the envy of your friends