Medical Administrative Assistant

Job Description:

We are seeking a full-time, permanent Medical Administrative Assistant to join a collaborative specialist practice. The successful candidate will work directly with the physician while being an integral part of a team that includes a nurse practitioner and other administrative professionals. This position requires a strong team player who values communication and cooperation in a fast-paced medical environment.

Key Responsibilities:

• Manage front desk operations: greeting, registering, and directing patients.
• Coordinate and maintain a busy schedule of office visits and hospital procedures using an electronic medical record (EMR) system.
• Handle all incoming and outgoing communications, including referrals, correspondence, diagnostic reports, and emails, while ensuring strict patient confidentiality.
• Maintain accurate and up-to-date patient records within the EMR system.
• Liaise with medical offices, hospital departments, laboratories, insurance providers, and pharmaceutical companies.
• Perform general office duties: answering phones, sending mail, faxing prescriptions, preparing and cleaning exam rooms between patients.
• Monitor and maintain office and medical equipment inventory and ensure workspaces remain organized.
• Medical billing experience is not required but considered an asset.
• Perform other duties as required to support the smooth operation of the practice.

Qualifications:

• Ability to work independently while contributing to a collaborative team.
• Previous experience in a medical office or healthcare setting preferred.
• Proficiency with electronic medical record systems and general computer skills.
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and demonstrate professionalism at all times.

Tagged as: 13112