Human Resources Assistant Adjoint.e en ressources humaines

Position Title:

Human Resources Assistant

Competition Number:

020 - 2026

Administrative Unit:

Human Resources Services

Immediate Supervisor:

Director, Human Resources Services

Position Type:

18 month term contract, Full-time (Non-Unionized)

Hours of Work:

35 hours per week

Salary Scale :

Level 4 ( to $ )

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology.

Why choose Saint Paul University?

Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an environment that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers.

We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized, your contribution is visible and your work will have a concrete impact.

SUMMARY

Reporting to the Human Resources Director , the incumbent is responsible for assisting activities related to human resources and providing administrative support to this group. During the first few weeks the incumbent will help with reducing the backlog of files.

KEY RESPONSIBILITIES

• Carry out administrative tasks such as filing drafting reports etc.;
• Respond to questions and requests for information from employees, professors and the general public in a timely manner;
• Draft communications to employees or other documents related to human resources;
• Assist with various files and/or projects related to human resources and provide follow-up as required;
• Assist in the staffing process for assigned positions, (scheduling interviews, hiring, contracts, follow-up and filing);
• Process the hiring and rehiring of employees in Workforce Now, the HRIS system and give employees access to the system;
• Ensure the accurate updating of human resources data in Workforce Now, the HRIS system;
• Support payroll production by entering data and conducting searches in physical files or in the systems as needed;
• Prepare, develop and/or update various reports using the HRIS, Excel, online reporting
• On-going monitoring of files, reports, spreadsheets and contracts, etc.

EDUCATION, EXPERIENCE, AND KNOWLEDGE

• Post-secondary education in human resources, administration or a related field, plus at least one (1) year of experience in human resources, or a combination of education and equivalent experience
• Bilingualism required (English and French)
• Experience in customer service
• Experience with ADP or any integrated human resources system would be an asset
• Experience in payroll
• Good understanding of software (Microsoft Office, Excel, email, Internet, Adobe Acrobat)
• Strong communication skills, and excellent interpersonal skills
• Availability and flexibility to be able to react to emergencies
• Ability to set priorities and excellent time management skills
• Ability to work as part of a team
• Sense of initiative, autonomy and organization
• Good judgment, and demonstrated tact and discretion
• Attention to detail
• Professionalism - ability to keep employee data confidential

Interested candidates are requested to submit an online application at Job Openings (ustpaul.ca) by October 2, 2026 at 23:59.

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

Titre du poste :

Adjoint(e) en ressources humaines

Numéro de concours :

020 - 2026

Unité administrative :

Service des ressources humaines

Supérieur immédiat :

Direction, Service des ressources humaines

Type d'emploi :

Contrat de 18 mois, temps plein (Non-syndiqué)

Horaire de travail :

35 heures par semaine

É chelle Salariale:

Niveau 4 ( $ - $)

Le masculin est utilisé sans aucune discrimination et dans le seul but d'alléger le texte.

L'Université Saint-Paul (1848) est le collège fondateur de l'Université d'Ottawa, avec laquelle elle maintient un lien de fédération depuis 1965. Bilingue et à taille humaine, elle accueille plus de 1 000 étudiants et étudiantes et offre des programmes dans des domaines tels que les communications sociales, le counseling et la psychothérapie, le droit canonique, l'éthique publique, les études de conflits, l'innovation sociale, le leadership, l'écologie et l'équité ainsi que la théologie.

Pourquoi choisir l'Université Saint-Paul ?

Travailler à l'Université Saint-Paul, c'est faire partie d'une communauté universitaire à taille humaine où la collaboration, la proximité et la possibilité d'avoir un impact concret occupent une place importante. L'Université offre des conditions de travail favorisant l'équilibre entre la vie professionnelle et personnelle, notamment une semaine de travail de quatre jours dans le cadre d'un horaire régulier de 35 heures par semaine pour le personnel administratif, des vacances, un régime de retraite et un programme d'avantages sociaux. Le personnel bénéficie également, sous réserve des conditions applicables, d'une exemption des droits de scolarité pour la plupart des programmes offerts par l'Université Saint-Paul et l'Université d'Ottawa, favorisant ainsi l'apprentissage et le développement professionnel tout au long de la carrière.

Nous recherchons des personnes qui souhaitent mettre leur expertise au service d'une communauté engagée, contribuer au développement de leurs collègues et participer activement à l'évolution de l'Université et à l'amélioration continue de ses pratiques. À l'Université Saint-Paul, votre expertise est reconnue, votre contribution est visible et votre travail aura un impact concret.

RÉSUMÉ

Relevant du Directeur des ressources humaines, le titulaire sera chargé d'assister des activités reliées aux ressources humaines et de fournir un soutien administratif au Service. Au cours des premières semaines, le titulaire du poste contribuera à réduire les dossiers en attente.

FONCTIONS PRINCIPALES

FORMATION, EXPÉRIENCE ET CONNAISSANCES

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