Office Clerk

Job Description:

Are you organized, thorough, and comfortable with the Microsoft 365 suite? Join our team as an Office Clerk. In this role, you will provide essential support to the administrative department by ensuring accurate data entry and the efficient processing of various office and billing tasks. We are looking for someone self-directed, proactive, and known for attention to detail, capable of thriving in an environment where deadlines and information accuracy are essential, particularly in the logistics field.

About Us
Join Sotech Nitram, one of the leading 3PL logistics solutions providers in Canada. For over 40 years, we have focused on innovation, teamwork, and service excellence to provide our clients with reliable and high-performing transportation solutions.

Your responsibilities will include:

• Ensuring the compliance of administrative documents
• Collaborating with other departments on various aspects: data, tracking, and documentation
• Preparing, validating, and following up on documentation requests
• Processing customer credit requests
• Conducting credit investigations and analyzing information
• Maintaining up-to-date customer and supplier records in the management system
• Following up with customers by phone or email regarding overdue accounts
• Providing basic billing support
• Reviewing the list of overdue accounts weekly and following up on it
• Covering for billing team members during their absences
• Performing various administrative tasks

Desired Profile

• Organized
• Strong communication skills
• Thorough
• Reliable
• Discreet
• Able to perform routine work
• Able to manage multiple tasks at once
• Detail-oriented
• Self-directed
• Able to meet deadlines

Education and Experience

• High school diploma (DES) - required
• Relevant education, training, or certification in administration/secretarial studies (an asset)

Knowledge:

• Functional bilingualism in English and French
• 1 to 2 years of experience in administrative support
• Good knowledge of the Microsoft 365 suite (Word, Excel, PowerPoint, etc.)

What We Offer:

• A personal day off
• Group insurance after 3 months
• Life insurance
• Accidental death and dismemberment insurance
• Dependent life insurance
• Prescription drug and paramedical care insurance
• Dental care insurance
• Possible group retirement plan after 3 months
• Free parking
• Free coffee

Working Conditions
Schedule: 30 hours/week, Monday to Friday, 9:00 a.m. to 4:00 p.m.

We thank all candidates for their interest. Only those selected for an interview will be contacted.

• Be organized.
• Have strong communication skills.
• Demonstrate attention to accuracy and thoroughness.
• Be reliable.
• Maintain confidentiality and discretion.
• Be able to perform routine tasks.
• Be capable of managing multiple tasks simultaneously.
• Have strong attention to detail.
• Be self-sufficient and able to work independently.
• Be able to meet deadlines.