Mail Clerk

Job Summary

We are looking for a detail-oriented and organized Mail Clerk I to support document filing and digitization activities in an onsite office environment in London, ON . The ideal candidate is comfortable handling confidential documents, operating office equipment, and working independently while maintaining a high level of accuracy.

Key Responsibilities

• Prepare paper documents for scanning and electronic storage.
• Operate photocopiers and scanners to digitize physical documents.
• Review scanned documents to ensure accuracy, completeness, and quality.
• Organize, file, and securely maintain physical records in designated locations.
• Provide daily and weekly progress updates via email and/or phone.
• Follow workplace health and safety guidelines, including wearing a face mask when required in open office areas.
• Adhere to privacy, confidentiality, and workplace conduct policies.
• Administrative support and document management initiatives as business needs evolve.
• Identify and communicate any issues, risks, or process concerns in a timely manner.
• Maintain a high level of accuracy and efficiency while meeting project deadlines.

Required Qualifications

• Minimum 2 years of professional work experience .
• Comfortable operating office equipment, including photocopiers and scanners.
• Proficiency in Microsoft Outlook, Teams, and Excel .
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• High attention to detail and ability to handle confidential information responsibly.

Preferred Qualifications

• Previous experience with document filing, records management, mailroom operations, or document digitization is considered an asset.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent attention to detail.
• Reliable, dependable, and professional.
• Adaptable to changing priorities in a fast-paced environment.
• Strong interpersonal and communication skills.