Manager, Payroll - Operations Lead

CarePartners - 130 Jobs

Kitchener, ON

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Posted today

Job Details:

Full-time

Management

Benefits:

Dental Insurance

Employee Assistance Program

Overview

The Payroll Manager - Operations Lead is responsible for the oversight of day-to-day payroll operations,
providing leadership to the payroll team and ensuring accurate and timely end-to-end payroll processing. This role supports a large, unionized workforce and is accountable for ensuring payroll delivery aligns with legislative and organizational standards. This role focuses on team supervision, operational efficiency, and ensuring the integrity of the payroll cycle while fostering a high-performance culture through staff development and support. The role also leads the implementation of collective agreement changes as they relate to payroll, ensuring consistent interpretation and operational integration.

This is a Full-time position based out of our Waterloo Corporate office.

What We Offer

Competitive salary, comprehensive health and dental benefits

Other employment perks such as Employee Assistance Program, Perkopolis, Rewards Points

Inspiring leadership and opportunities for professional growth

Rewarding and meaningful work in healthcare

This position offers a competitive compensation range. The salary range is $85,000 to $95,000 ,and placement within the range will be determined in accordance with company policies and procedures, as well as the candidate's knowledge, skills, qualifications, and relevant experience.

What The Role Involves

OPERATIONS

Lead and manage the full-cycle payroll process including bi-weekly processing, off-cycle adjustments, and exception handling, ensuring a high degree of accuracy in transactions and processing.

Lead the implementation of payroll related provisions of collective agreements.

Supervise and support a team of Payroll Specialists and Payroll Administrators, including assigning
tasks, providing guidance, and addressing and resolving all payroll related issues in a timely, effective manner.

Oversee grid placement reviews, garnishment approvals, and payroll audit processes.

Review and maintain employee records within the payroll system, ensuring accuracy and confidentiality.

Oversee the preparation and timely distribution of T4s and Records of Employment (ROEs).

Approve payroll journal entries, bank files, and GL summary reports to ensure financial accuracy and timely disbursements.

Monitor payroll-related inquiries and escalate complex issues as necessary, maintaining a high level of customer service.

Other duties as assigned.

QUALITY AND RISK MANAGEMENT

Ensure timely and accurate remittance of source deductions and garnishments.

Ensure internal controls are adhered to and that audit requirements are met.

Monitor compliance with federal and provincial legislation, union agreements, and organizational policies.

HUMAN RESOURCES

Provide training, mentorship, and coaching to payroll staff and create development plans aligned with organizational goals.

Monitor team capacity and adjust staffing plans as needed.

Support recruitment, onboarding, and training of new payroll staff.

Provide ongoing coaching and support to team members.

Complete probationary and annual performance reviews.

Address performance issues promptly in collaboration with HR or senior leaders.

Lead the team in delivering accurate, timely, and customer-focused payroll services.

Collaborate with HR and LR to operationalize collective agreement updates

RESPONSIBILITY FOR SUPERVISION OF STAFF & OTHERS

Directly supervises Payroll Administrators and Specialists

Provides day-to-day guidance and operational oversight for the payroll team.

Acts as the first point of escalation for team-related issues or concerns.

WORKING CONDITIONS

Working conditions are normal for an office environment.

Travel may be required.

Ability to attend and conduct presentations.

Driving and physical demands associated with management positions (sitting, standing, stair climbing and walking).

Manual dexterity required to use desktop computer and peripherals.

Communicating using multiple electronic devices (. phone, email, fax, computer and internal
database).

Lifting or moving up to 10lbs may be required.

OCCUPATIONAL HEALTH AND SAFETY RESPONSIBILITIES

In collaboration with CarePartners Occupational Health and Safety team, promote a safe and healthy work environment in all day-to-day activities.

Ensures that members of the management team conduct appropriate and timely reporting, follow-up and management of all workplace incidents.

Promote and support CarePartners Early and Safe Return to Work Program through the identification of safe, suitable and productive activities.

In consultation with the Corporate OH&S department, implements preventative Health and Safety
programs at the operational level.

Work in compliance with the Occupational Health and Safety Act, legislation and best practices,
including but not limited to;
Ensure workers work in compliance with the OHSA and its regulations; Ensure workers use any equipment, protective devices or clothing the employer requires; Inform workers about any workplace health and safety hazards that the supervisor is aware of;Povide workers with written instructions on measures and procedures to be followed for their
own protection, if prescribed by regulation; andTake every precaution reasonable in the circumstances to protect workers.

What You Bring

Canadian Payroll Leadership Professional designation (or in progress).

Successful completion of a business administrative or accounting diploma or related discipline from a recognized community college/university.

Minimum 5-7 years related work experience in large (4,000+ employees) payroll environment (unionized preferred).

Strong working knowledge of Canadian payroll legislation, ESA, CRA regulations, WSIB, and statutory deductions.

Demonstrated experience leading payroll operations and managing bi-weekly payroll cycles, including off-cycle adjustments.

Proficiency in payroll software systems and Microsoft Office Suite.

Proven ability to manage and mentor a payroll team, including performance management and training.

Experience preparing year-end filings and payroll documentation such as T4s, ROEs, and remittance schedules.

Demonstrated experience interpreting and applying collective agreement provisions in a payroll
environment.

Solid comprehension and understanding of payroll legislation, CRA guidelines, WSIB, Employment
standards and collective agreements for payroll purposes.

Strong organizational and time-management skills, with the ability to meet deadlines under pressure.

Excellent verbal and written communication skills for interacting with employees, unions, and cross-functional teams.

High attention to detail and accuracy in reviewing payroll transactions and reports.

Commitment to providing high-quality customer service and resolving payroll-related inquiries
effectively.

Ability to identify and implement process improvements for increased payroll efficiency and compliance.

CarePartners In Your Community

In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we've been organizing staff-led medical care and clinics in countries with poor access to health care since 2009.

Accessibility

CarePartners welcomes and encourages applicants from people with disabilities. Candidates can request accommodations at any time in the hiring process.

Artificial Intelligence

CarePartners uses iCIMs as part of our recruitment and hiring process. While we incorporate select Artificial Intelligence (AI) features to enhance process efficiency, we remain committed to human-led decision making. All AI-generated outputs are subject to human review to ensure accuracy and fairness.

This job posting is available due to an existing vacancy.

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Frequently Asked Questions

Where is this Payroll Manager - Operations Lead role based and what is the employment type?

This is a full-time position based out of the Waterloo/Kitchener, ON corporate office.

What salary is offered for the Payroll Manager - Operations Lead role?

The role offers a salary range of $85,000 to $95,000, placement within the range determined by policies and the candidate's experience.

What are the main responsibilities of this payroll leadership role?

Lead and manage the full-cycle payroll process, supervise the payroll team, implement collective agreement provisions, oversee audits and remittances, and ensure timely distribution of T4s and ROEs.

What qualifications are required for this position?

A Canadian Payroll Leadership Professional designation (or in progress), a related diploma, 5–7 years in a large unionized payroll environment, and strong knowledge of Canadian payroll legislation and collective agreements.

What team and leadership duties are involved?

Supervise Payroll Administrators and Specialists, provide guidance and development plans, manage staffing, conduct performance reviews, and serve as the first point of escalation for payroll issues.

What compliance and accuracy expectations are highlighted for this role?

Ensure timely remittance of deductions and garnishments, maintain internal controls, meet audit requirements, and ensure accurate, confidential employee records and payroll processing.

Are there any additional work conditions or travel expectations for this job?

Working conditions are office-based with possible travel, and duties may include presentations and physical activities like sitting, standing, and light lifting.