Onboarding Specialist

Job Title: Employee Movement Associate

Location: Toronto, ON

Employment Type: Temporary (Through January 2026) - Potential for Permanency Based on Performance

Pay Rate: $28-$30 CAD/hour

Schedule: Monday to Friday 9:00 AM - 6:00 PM

Job Summary

We are seeking a highly organized, detail-oriented, and energetic Employee Movement Associate to join our dynamic team on a temporary basis through January 2026, with the potential to transition into a permanent role based on performance.

This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong communication skills, and is passionate about delivering exceptional service. The Associate will play a key part in supporting the onboarding, offboarding, and internal mobility of employees across the organization, ensuring smooth transitions and a high-touch employee experience from start to finish.

Key Responsibilities

• Accurately coordinate onboarding, offboarding, and internal employee movement by working with HR, hiring managers, and IT.
• Collect key employee information and establish timelines in collaboration with hiring managers and internal partners.
• Submit and track requests via ServiceNow, email, or internal platforms to ensure technology and workspace needs are met.
• Liaise with IT to request hardware and coordinate delivery, especially for remote or hybrid employees.
• Support large-scale talent programs, including intern onboarding, analyst rotations, and other enterprise-wide initiatives.
• Maintain accurate, up-to-date records of all employee movements, ensuring data privacy and confidentiality at all times.
• Monitor task progress, follow up with stakeholders, and ensure seamless execution of all movement processes.

Qualifications & Skills

• 1-2 years of experience in an administrative, HR coordination, or operations support role.
• Exceptional attention to detail and accuracy in data entry and record keeping.
• Strong written and verbal communication skills with a professional and friendly demeanor.
• Highly organized with the ability to multitask and manage competing priorities effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to handle confidential information with a high level of discretion.
• Self-motivated and dependable, with a proactive, solution-oriented mindset.
• A team player who enjoys collaborating, but also confident working independently.
• Brings a positive, enthusiastic energy and a customer-first attitude to the workplace.

Additional Information

This is a data entry-heavy role, ideal for someone who enjoys process-driven tasks and thrives in a structured, fast-paced corporate environment. While the position is temporary, there is potential for permanency depending on business needs and individual performance.

Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.