Administrative and Supply Teacher Co-ordinatorPermanent (Commencing end of August 2025)
On-Site

Annual Salary Range: $58,000 - $62,000

For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.

The Administrative and Supply Teacher Co-ordinator plays a key role in supporting the Principal, Vice Principal, and Junior School (JS) office team by managing a wide range of administrative processes and responsibilities that ensure the smooth and efficient operation of the JS. In a busy, nurturing environment, the Co-ordinator provides outstanding administrative and customer service support, demonstrating flexibility in moving seamlessly between routine office tasks and more complex duties. These include monitoring and recording teacher attendance and coordinating appropriate coverage for absences throughout the day. Collaborating with faculty, students, parents, and staff, the Co-ordinator fosters a procedural and consensus-driven approach that reflects the school's mission, vision, and values.

What You'll Do:

• Receives and manages teacher absence requests, including outside the school day contacts supply teachers, liaises with absent teachers to ensure adequate supply coverage is arranged, and communicates coverage plans to teachers and the Junior School Office Team
• Handles all Junior School reception responsibilities for half of the day, including security, meeting and greeting students, parents, staff and guests
• Corresponds with parents, students and staff inquiries in person and via email/phone
• Collaborates with JS athletic director for classroom coverage of coaches and supports coverage for internal events e.g. bobcat games, girls march etc.
• Prepares supply teacher timesheet and follows up with Vice Principal and Human Resources Manager regarding supply needs
• Manages JS myBSS including content, editing and writing communications to be sent out to JS community
• Attends to the coordination and communication of key JS events to the JS community via myBSS, News You Can Use and other school platforms
• Oversees the registration, communication, event planning and administrative needs for Longtimers Lunch, Junior School community events, Grade 6 Graduation and the Summer Symposium, in collaboration with Faculty Leads
• Supports the JS Handbooks formatting and works in collaboration with JS Office and JS Vice Principal
• Manages follow-up evaluation meeting bookings, all trip excursion and athletic forms, and general filing
• Oversees trip budgeting and student chargebacks
• Collaborates with the other Junior School Co-ordinator to ensure that responsibilities and tasks, both strategic and operational, are completed efficiently

Who You Are:

• Administrative experience, preferably working in an educational setting
• Strong technology skills, specifically knowledge of Google Suite and Microsoft Office
• Strong writing, editing and proofreading skills with an eye for detail and accuracy
• Experience with and interest in working with children and their families
• Ability and experience maintaining database systems
• Strong organizational and interpersonal skills
• Excellent customer relations skills
• Ability to work some evenings for school related events such as: Curriculum Nights, Student Conferences, Open Houses and other community events
• High level operations to ensure optimal student and faculty experience

Why Work at BSS?At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes:

• Extensive health and dental benefits package
• Lunch provided every day!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

BSS Values Diversity:BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply:Interested applicants should visit our website and click Apply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at , ext. 1920 or by email at . All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.