Lease Administrator

A Calgary-based real estate development and investment firm is seeking a professional, detail-oriented Lease Administrator to manage lease administration activities within a dynamic and fast-paced commercial real estate environment. This role is ideal for someone who brings a strong administrative foundation in commercial leasing, excellent organizational skills, and a polished, service-minded communication style.

What You'll Do:
Prepare, track, and process lease-related documentation including offers to lease, lease extensions, amendments, signage agreements, and related correspondence
Maintain up-to-date and accurate lease records in Yardi, and manage tenant setup and insurance tracking
Coordinate key dates (e.g., possession, renewal, and condition deadlines) and ensure proper documentation is circulated and archived
Support the leasing process by keeping internal systems organized, current, and aligned with policies
Collaborate with tenants, brokers, and internal stakeholders to facilitate clear, timely communication throughout the lease lifecycle
Occasionally support site-related inquiries or coordination for vacant space (minimal travel required)

What You Bring:
5+ years of experience in commercial lease administration or property management
Familiarity with lease language, documentation workflows, and commercial real estate procedures
Professional communication style-confident, respectful, and solutions-focused
Strong working knowledge of Yardi and Microsoft Office
Excellent organizational skills and a high level of attention to detail
Ability to balance multiple timelines and respond effectively to shifting priorities
Post-secondary education in business, real estate, or legal admin is an asset
This team values professionalism, discretion, and reliability-if you're someone who operates with grace, clarity, and calm confidence, this could be a great fit

Job Type: Full-time

Pay: $80,000.00-$95,000.00 per year

Experience:
commercial lease administration: 5 years (required)

Work Location: In person