Job Overview
We are seeking a dedicated and professional Receptionist/Legal Administrative Assistant to join our team. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and a background in a lawyer office environment.

Responsibilities

Greet and assist clients and visitors in a friendly and professional manner.
Answer phone calls, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette.
Manage scheduling, including appointments and follow-ups for clients.
Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
Maintain organized filing systems for both physical and digital documents.
Proofread documents for accuracy before distribution or filing.
Support the administrative team with various tasks as needed to ensure smooth office operations.
Preparing, editing, and proofreading correspondence
Arranging discoveries, mediations, pre-trial, and settlement conferences
Pre and post preparation for discoveries, mediations, and pre-trials
Handling incoming mail
Maintaining lawyer's calendar
Drafting pleadings
Managing files through all stages of the legal process
Ensuring court filings are completed in an accurate and timely manner
Requisitioning cheques for payment of invoices and court fees
Assisting with intake calls from prospective clients

Experience

Legal Certificate an asset but not required.
Previous experience as a receptionist or legal administrative assistant is preferred, especially in a law or notary office setting.
Strong organizational skills with the ability to multitask effectively.
Excellent customer service skills with a focus on client satisfaction.
Proficient in data entry and familiar with filing systems.
Experience using Clio an advantage
Attention to detail is crucial for proofreading and maintaining accurate records.

If you are a proactive individual with a passion for providing outstanding service in an administrative capacity, we encourage you to apply for this exciting opportunity.

We offer a friendly work environment, a competitive salary and a benefits package.

We thank all applicants however only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $18.00-$20.00 per hour

Expected hours: 20 - 25 per week

Education:
Secondary School (preferred)

Experience:
Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)

Work Location: In person