We are looking for a highly organized, detail-oriented, and proactive Office Administrator to join our team in Mississauga. This role plays a critical part in supporting our administrative and accounting operations and ensuring the smooth day-to-day functioning of the office.

The ideal candidate has strong communication skills, excellent grammar, and a high level of accuracy in handling multiple administrative tasks. You will work closely with the finance, sales, and operations teams to ensure tasks are completed efficiently and on time.

Key Responsibilities:

Accounts Payable Support:

Match AP invoices with packing slips and prepare for data entry into QuickBooks.
Access vendor email accounts and organize AP invoices in OneDrive.
Rename and properly file AP invoices and link them to job costing sheets.

Credit Card Reconciliation:

Organize and maintain credit card receipts using OneDrive or Zoho Expense.
Match receipts to credit card statements and follow up on missing documentation.

Office Administration:

Answer and direct incoming calls professionally.
Scan and digitize receipts and documents.
Maintain organized electronic and paper filing systems.
Perform general data entry and maintain office databases.
Support Sales and Operations departments with administrative tasks.
Run occasional office errands, including purchasing supplies.

Qualifications:

Prior experience in office administration or bookkeeping is an asset.
Proficiency in QuickBooks, Zoho Expense, Microsoft Office Suite, and OneDrive.
Exceptional organizational skills and keen attention to detail.
Excellent written and verbal communication, including strong grammar skills.
Ability to work independently, manage time effectively, and handle multiple priorities.

Why Join Us?
We offer a supportive work environment with opportunities to contribute across departments. If you're a self-motivated individual with a passion for organization and accuracy, we'd love to hear from you.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Schedule:
Monday to Friday

Work Location: In person

Application deadline: 2025-07-27