OVERVIEW
The Sandy Lake Mamow Weechiwaywin Program provides support, guidance and advocacy to families who are involved with the Child Welfare system, or families who are at risk of involvement. Our goal is to support our families to stay together, and to stay healthy.

Under the direction of the Mamow Weechiwaywin Social Services Director, and Sandy Lake First Nation Chief & Council, The Sioux Lookout Satellite Office Manager is responsible for overseeing all operations and staff at the Sioux Lookout Mamow Weechiwaywin Office.

CASE MANAGEMENT SUPERVISION

Responding to Notices of Significant Measure (NoS).
Receive and respond to NoS from mandated Child Welfare agencies.
Follow up with each new NoS by responding to the notice and coordinating a follow up case conference with the assigned worker.
Ensure that the Sandy Lake Caregiver who is the subject of the NoS understands what is going on, and is connected with legal support if needed.
Follow the progress of the file to ensure appropriate deadlines are met.
Retain legal representation for the First Nation if directed by Senior Management.

Intake & Assessment
Act as the main intake for all child welfare related matters.
Ensure that intake is being done in a streamlined way
Intake & Assessment forms are being filled out for each new intake
Consent forms are filled out & uploaded to the database
Intake notes are uploaded to the database
A worker is assigned by the Case Manager to follow up on new intakes
Assign cases to Prevention or Child and Family Advocates and monitor.

Case Reviews
Establish communication expectations with mandated agencies to provide quarterly written case reviews and bi-annual case-lists.
Identify files that require in-person follow up meetings & schedule
Copy Senior Management and the Mamow Weechiwaywin Council Liaison

Case Planning
Ensuring that all workers have copies of the case plan from the mandated agency and have identified in collaboration with the client & agency how they are assisting in the case plan. ( Both Caregiver & Child Plans)
Ensure that the case plan identifies and prioritizes maintaining connections to family, extended family and the community. Identify and ensure collaboration with other First Nation Band Reps.
Ensure that children and families are supported with ID & Registration as a priority
For children over the age of 15 years, the case plan to include 'age of majority' planning
Ensure that workers collaborate with the client to develop a case plan:
Check in via supervision meetings to provide mentorship and support.
Ensure that children and families are supported with ID & Registration as a priority

Supervision
Sit down monthly with workers to learn about their caseload and review/evaluate the case plan for each file.
Ensure that client files are kept up to date ie; all case notes and documentation are uploaded to the database.
Discuss training goals with workers and assist with the coordination of identified training.
Ensure that workers are provided with regular opportunities to debrief, coordinating with elders or outside mental health services if needed.

Court Relate Duties
Provide mentorship and training opportunities on ON provincial and federal child welfare laws
Oversee all court-related matters to ensure that all timelines are met and that all identified support tasks are completed prior to court.
Where appropriate, provide mentorship to Staff as they communicate with the family about any information related to the court process and identify opportunities for training and capacity building.
Ensure that Sandy Lake community members are supported to access the appropriate legal aid.

On Call
Participate in quarterly meetings to co-develop the on-call schedule.
Ensure that the team is inputting on-call and after-hours case notes into the system and that new intakes are passed to the intake worker for processing.
Work with Senior Management to finalize an on-call policy.

TEAM MEETINGS
Sit down weekly with staff to discuss goals & key tasks for the work week.
Work closely with the prevention team to ensure ongoing communication, collaboration and support.
Encourage and promote activities and events put on by the prevention team for all clients.
Check in with staff with an awareness of vicarious trauma and a focus on mental health, self-care opportunities and teambuilding.

STRATEGIC INITIATIVES

Capacity Building & Managed Growth
Oversee the Band Rep and Secondary Prevention teams who will provide wrap-around services to community members at risk or involved with child welfare in and around Winnipeg.
Assist the community with recruitment and program growth as directed to ensure sufficient staff to client ratios are achieved.
Coordinate with Senior Management to fine tune the case management processes, procedures and forms for the Winnipeg Office. Ensuring that all staff are familiar and comfortable with a streamlined approach.
Ensure the Band Rep and Prevention Teams work collaboratively towards building and maintaining meaningful cultural, family, and community connections for membership involved with the Family Service agencies
Provide supervision and mentorship to Band Reps and Secondary Prevention workers via monthly documented supervision meetings.
Encourage and support Sandy Lake staff to build their capacity by participating in post-secondary opportunities as approved by Senior Management.

Protocol Development
Work towards developing, implementing and monitoring protocols and/or service agreements with Tikinagan, and local Service Providers (ie Hospital) as directed in collaboration with Mamow Weechiwaywin Senior Management in consultation with the Chief and Council.
Ensure agency staff and Mamow Weechiwaywin staff are all trained in the protocol & following protocol.

ADMINISTRATION

Data Management
Provide quarterly reports to Senior Management & the Council Liason of services
o # Files open to Animikii, ANCHR
o # Files opened to Band Rep Services: Worker Assignment
o # Files open to Secondary Prevention Services: Worker Assignment
o # Files open to Post Majority Care
Ensure information is securely stored and all copies of correspondence, memos, forms, reports, file recordings, quarterly case reviews and closing case summaries are filed.

Human Resources
Advocate for the Winnipeg Mamow Weechiwaywin office to have appropriate client to staff ratios by providing monthly reports to Senior Management and Chief and Council of worker caseloads and human resources requirements.
Draft job descriptions for identified areas of need for approval by Senior Management and Chief & Council
Participate in interviews
Ensure new staff receive proper onboarding training and submit necessary documentation for their personelle file (ie; Drivers License, CPC Check,etc )
Conduct 3 month probationary reviews and annual performance reviews for Band Rep and Secondary Prevention staff to be shared with Senior Management.
Ensure staff are reporting sick days, medical leaves and vacation days to the Mamow Weechiwaywin Human Resources account.

Finance
Ensure that staff are using the appropriate forms when requesting finances for client support.
Ensure all expenditures are properly submitted to finance for processing in Quickbooks and coded appropriately.
Develop an annual and monthly budget for the Band Rep & Secondary Prevention teams. Share this with the primary prevention manager.

EDUCATION, SKILLS AND QUALIFICATIONS
Bachelor of Social Work preferred
Minimum of 5 years experience working in the child welfare sector
Minimum of 5 years experience working in a management role
Experience utilizing a database for client information
Punctuality and dependability are essential to this position.
Excellent organizational skills and the ability to prioritize tasks.
Ability to adapt to a changing routine.
Ability to set priorities, handle multiple tasks simultaneously and meet deadlines.
Demonstrates strong initiative with the ability to work independently while functioning as part of a team.
Proficiency with MS Office, Excel, Internet, E-mail and other business-related computer software is required.
A sensitivity and understanding of culture, language, and issues relevant to First Nation communities.
A current, satisfactory criminal record check including clearance to work with vulnerable men, women, youth, and child intervention.
Satisfactory child abuse registry check.
Ability to handle sensitive information with confidentiality.
A valid class 5 driver license is an asset.

APPLICATION INSTRUCTIONS:

Please submit your resume and cover letter to the following and include 3 references.

_Only Select applicants will be contacted for an interview_

_Qualified Sandy Lake First Nation Community members will be given priority_

Job Types: Full-time, Permanent

Pay: $70,000.00-$110,000.00 per year

Benefits:
Dental care
Extended health care
Vision care
Schedule:
Monday to Friday

Work Location: In person

Application deadline: 2025-03-21