Job Title: Office Administrator (Bilingual - Spanish & English)

Location: Acton, Ontario
Industry: Trucking & Transportation
Employment Type: Full-Time

About the Role:

We are seeking a highly organized and bilingual Office Administrator fluent in Spanish and English to join our dynamic team in Acton, ON. This role is essential in supporting our daily operations and maintaining seamless communication with our drivers and customers, especially those based in our Mexico office .

Key Responsibilities:

Serve as the primary point of contact for Spanish-speaking drivers and customers.
Translate and communicate company policies, schedules, and updates between English and Spanish.
Manage office administrative tasks including filing, data entry, scheduling, and correspondence.
Coordinate with dispatch and logistics teams to ensure timely delivery and driver support.
Maintain accurate records of driver logs, compliance documents, and customer communications.
Assist with onboarding and training of Spanish-speaking staff.
Support HR and payroll functions as needed.
Handle incoming calls, emails, and walk-in inquiries in both languages.

Qualifications:

Fluency in Spanish and English (both written and verbal) is mandatory .
Proven experience in an administrative or office support role, preferably in the transportation or logistics industry.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to multitask and prioritize in a fast-paced environment.
Knowledge of transportation compliance and documentation is an asset.

Preferred Attributes:

Experience working with bilingual teams or international offices.
Familiarity with trucking dispatch software or logistics platforms.
Strong problem-solving skills and attention to detail.

Why Join Us?

Be part of a growing company with international operations.
Work in a supportive and multicultural environment.
Competitive salary and benefits package.
Opportunities for growth and development.

Job Types: Full-time, Permanent

Expected hours: 40 per week

Benefits:
Paid time off
Schedule:
10 hour shift
8 hour shift
Evening shift
Monday to Friday
Night shift
Weekends as needed

Language:
Spanish and English (required)

Work Location: In person