Administrative Assistant

Perfection Contracting is a growing company specializing in excavation services for commercial, residential, municipal, and industrial projects.

Job Summary:

Perfection Contracting is seeking a detail-oriented and highly organized Administrative Assistant to support our daily operations. Reporting directly to the General Manager, this full-time role plays a key part in managing communications, handling administrative documentation, and providing essential support to both the management and field teams. Responsibilities include coordinating office functions, managing schedules, organizing files, supporting invoicing processes, and maintaining smooth communication with internal and external stakeholders.

Key Responsibilities:

General Administrative Support: Manage phone calls, emails, calendars, meetings, and document preparation to support day-to-day operations.

File Management and Coordination: Maintain organized digital and physical filing systems, track administrative tasks, and coordinate documentation between job sites, management, and clients.

Accounting and Invoicing Support: Assist with billing entry, invoice preparation, and follow-ups to ensure timely and accurate client invoicing.

Office Logistics and Supplies: Monitor office inventory, place supply orders, and organize travel or bookings for staff as needed.

Internal and External Communication: Serve as a point of contact for internal teams and external stakeholders, ensuring smooth coordination and information flow.

Job Requirements:

Experience

2 years in an administrative role, ideally in construction or service-related environments.

Key Skills

Highly organized, detail-oriented, and autonomous.
Proficient with Microsoft Office Suite (Word, Excel, Outlook).
Proficient with Sage50
Strong written and verbal communication skills.
Able to manage multiple priorities efficiently.

Education

Diploma in Office Administration, Business, or a related field.

Assets

Knowledge of the construction industry.
Experience with accounting software (e.g., Sage, QuickBooks).

Job Type: Full-time

Pay: $20.00-$27.00 per hour

Expected hours: 36 per week

Experience:
Administrative & Accounting: 2 years (preferred)

Work Location: In person