The Uniform Atelier

About Us:

The Uniform Atelier is a fast-growing boutique firm specializing in premium uniform solutions across the United States and Canada. We operate in a dynamic, fast-paced environment where multiple projects are managed simultaneously, requiring agility, precision, and a passion for excellence. We are seeking a driven Executive Assistant / Junior Project Manager to work directly with our CEO, playing a pivotal role in our operations and client success.

The Opportunity:

We are looking for an exceptional professional who thrives in a fast-paced, dynamic setting. You will be a key partner to the CEO, providing executive support, driving project coordination, and enhancing operational efficiency. This role is ideal for someone who is proactive, detail-oriented, organized, and passionate about making a meaningful impact in a growing company.

What We're Looking For:

• 5+ years of professional office administration experience with a proven track record of working independently and efficiently.
• Proficient in Microsoft Office Suite.
• Outstanding organizational skills, excellent memory, and strong multitasking abilities.
• A positive, professional demeanor with the ability to interact confidently with clients, vendors, visitors, and internal team members.
• High level of autonomy, problem-solving capability, and attention to detail.
• A true team player who is passionate, dedicated, and embraces challenges with perseverance.

Key Responsibilities

Executive Support:

• Manage and prioritize the CEO's calendar, emails, meetings, and travel arrangements.
• Filter, organize, and respond to emails.
• Support the Owner with both professional and occasional personal tasks.
• Maintain an organized, well-run office environment.
• Document and standardize workflows using SOP templates to create an internal resource library.
• Proactively identify opportunities to optimize internal processes and minimize costs.
• Ensure that deliverables are met on time with a focus on accuracy and high standards.
• Holding a valid driver's license is a plus.

Project Ownership and Support:

• Provide support and ownership of various client and internal projects as needed.
• Monitor project timelines, track progress, and highlight potential delays or challenges.
• Prepare project reports, presentations, and communication materials at a professional standard.
• Act as a liaison between the Owner, team members, clients, and vendors to ensure smooth project execution.

Business Operations Support:

• Develop and implement operational efficiencies across business processes.
• Maintain digital and physical records for active projects.
• Learn and leverage software tools to automate routine tasks and increase team productivity.
• Conduct proactive follow-ups with internal and external points of contact to ensure alignment.
• Solve problems resourcefully, proposing alternative solutions when needed.
• Operate with minimal supervision while maintaining a strong sense of responsibility and accountability.

Administrative and Office Tasks:

• Manage incoming calls, direct inquiries appropriately, and provide excellent front-line support.
• Handle document scanning, filing, and database management.
• Take meeting minutes and distribute action items to relevant stakeholders.
• Oversee and support accounting as needed.
• Coordinate courier services, deliveries, and general office logistics.

Attributes for Success:

• Exceptional Communicator: Professional written and verbal communication across all levels.
• Master Organizer: Strong time management, prioritization, and documentation skills.
• Project Manager Mindset: Ability to juggle multiple projects, monitor timelines, and ensure team accountability.
• Problem Solver: Proactive, resourceful, and solutions-oriented.
• Detail-Oriented: Meticulous attention to accuracy, consistency, and quality.
• Autonomous Worker: Thrives with minimal supervision and can anticipate needs before they arise.
• Service-Driven: Self-confident, approachable, and dedicated to supporting team and company goals.
• Adaptable and Agile: Comfortable navigating a fast-paced, ever-changing environment.
• Self-Organizer: Maintains a structured task list and provides clear visibility to leadership.

Why Join Us?

• Be part of an energetic, fast growing company.
• Work closely with passionate leadership in a collaborative environment.
• This role is great for someone looking to move into an Operations role.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person