Project Administrator (6-month term)

Our Telecom group is currently looking to add a Project Administrator to our team on a 6-month term (with possibility of extension), based out of our office in Headingley, MB.

Reporting to the Project director, we are seeking a detail-oriented, self-motivated professional who thrives in a dynamic team environment and is eager to provide crucial support across Valard's projects. In this role you will coordinate procurement, invoicing, contract setup, and reporting activities that keep our telecom projects running smoothly.

• Create and issue purchase orders (POs) to vendors and subcontractors.
• Review and receive invoices in JDE and validate them in APA.
• Set up new vendors and maintain and update existing vendor records in JDE.
• Set up new contracts in JDE for billing.
• Create and process client invoices in JDE, distribute them to clients, and track invoicing status (fully invoiced, in progress, or not yet invoiced).
• Manage approvals and invoicing of Telus jobs in Fieldglass.
• Create new work order (WO) numbers for new projects and update contract values.
• Prepare the monthly PNC report.
• Update required documentation in Ivalua upon receipt of RFPs from Rogers.
• Assist with month-end close.

Requirements

• High School Diploma (or equivalent)
• 2 years of related administrative or data entry experience
• Knowledge of financial and project systems such as JDE, Fieldglass, Ivalua
• Ability to analyze invoices, validate data, track costs, and prepare monthly reports.
• Demonstrated understanding of purchasing and procurement processes
• Proficiency with Microsoft Office
• Strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment
• Flexibility and adaptability to take on additional tasks, troubleshoot issues, and support changing project needs.

Preferred Skills / Qualifications

• Diploma in Business Administration
• Experience with document control
• Previous experience in a construction environment or working with a utility company
• Experience using JD Edwards

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.