Receptionist / Administrative Assistant

PressReader is a rapidly growing technology company that partners with the world's leading publishers to deliver content to millions of users in over 160 countries. Our progressive approach to digital distribution has allowed publishers such as The Washington Post, The Guardian, Newsweek, Rolling Stone, The Globe and Mail, and Vogue to find new audiences through business partnerships, including airlines, hotels, cruise ships, libraries, and thousands of other companies worldwide.

Our technology also powers Editions Plus - a white-label solution that enables publishers to deliver their digital content in interactive ways. Editions+ allows them to build a customizable platform that supports a wide range of revenue opportunities.

We have an opportunity for a Receptionist/Administrative Assistant role to join our team. It is a permanent part-time hourly position.

As a Receptionist/Administrative Assistant, you will have the opportunity to work with a diverse and dynamic group of individuals. This role will enhance your communication, organizational, and interpersonal skills while providing valuable experience in a fast-paced and collaborative office environment.

In this role, you will:

• Greet, welcome, and maintain accurate visitor records, and direct guests to the appropriate person or meeting room.

• Manage front-desk coverage during scheduled hours, including calls, emails, messages, mail, and general inquiries.

• Maintain a professional, organized, and welcoming reception area and overall office environment.

• Support office security procedures, including visitor access, safety protocols, and issuing access badges to new employees.

• Coordinate shipping and receiving, including preparing customs documentation when required.

• Act as a key point of contact for office vendors, building management, and service providers to coordinate repairs, maintenance, and deliveries.

• Coordinate the office food and beverage program, including snacks, coffee, fruit, and related budget tracking.

• Order and maintain office, kitchen, and first aid supplies.

• Participate as a member of the Occupational Health and Safety (OHS) committee

• Support meeting coordination, including room set-up, catering, and visitor arrangements.

• Assist with administrative tasks such as preparing letters, presentations, reports, travel arrangements, and expense reports for senior leaders.

• Support P&C and Marketing with office events, employee initiatives, communication campaigns, and onboarding activities.

• Identify opportunities to improve the front-office experience for employees, visitors, and vendors.

• Provide general administrative and clerical support as needed.

You are a great fit if you have:

• At least 1–3 years of experience in a receptionist, administrative, or front office support role

• Excellent verbal and written communication skills, with a professional and courteous manner

• Strong organizational and multitasking abilities; able to prioritize in a fast-paced environment

• Proficient with office equipment, including phone systems, printers, and scanners

• Strong interpersonal skills; able to interact effectively with diverse teams, visitors, and vendors

• Friendly, approachable, and customer-focused with a professional demeanor

• Able to handle unexpected situations with discretion and maintain professionalism

• Trustworthy and respectful of confidentiality, especially when supporting senior staff and guests

• Reliable and punctual; consistently present at the reception desk during business hours

• Capable of lifting or moving light office supplies as needed

• Open to feedback and strong listening skills with the ability to respond to employee needs and preferences

• Have proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Bonus points if you:

• Have experience working in a corporate or fast-paced professional environment

• Have familiarity with booking and expense systems (e.g., Concur or similar) is an advantage

• Have a High school diploma or equivalent (post-secondary education in Office Administration or related field is an asset)

Why us for your next career adventure?

This position is based in our Richmond, BC office and requires to be on-premises, five (5) days a week. The regular schedule is 25 hours per week, with each workday beginning at 8:00, Monday to Friday. Hours per day may vary depending on business needs.

PressReader is committed to providing fair compensation. The pay range for this role is $21.00 to $25.00 per hour, depending on experience.

We thank everyone who is interested in our role. Only qualified candidates legally eligible to work in Canada will be directly contacted for this position.

If you don't see yourself fully reflected in every job requirement listed for this job, we still encourage you to apply. We are committed to creating a more equitable, inclusive and diverse company and we welcome applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, sexual identification, and life experiences. If you require accommodation in completing any pre-employment assessments or applications, interviewing, or otherwise participating in the recruitment process, please email [email protected].

Finally, sometimes emergencies happen and you may need to reschedule an interview. We understand. Please let us know without worrying about losing the opportunity or your credibility.

To apply, please submit your resume, and a cover letter explaining why you are the right person for this role.

This is a great opportunity for the right candidate. We can't wait to meet you!