Administrative Assistant

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America – specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated "Administrative Assistant" to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

As a condition of employment, successful applicants agree to undergo a Backcheck screening, which includes identity verification and a criminal background check.

Responsibilities:

- Daily office duties including:

o Answering and directing phone calls

o Receiving visitors

o Assisting with employee queries

o Ordering and vendor invoice verification of Office supplies and inventory

o Travel bookings

o PPE and swags inventory

o Arranging meetings and room reservations

o Assist organizing client and team events

o Maintain office facilities and common areas

o Records scanning, filing and all other administrative tasks.

o Assist Calgary Office (HQ) administration team as required

o Coordinate Incoming and Outgoing Mail & Shipments

o Assist with vendor callback process

- Project support duties

o Assist with project set up

o Support project cost tracking

o Support invoicing

o Permit applications and tracking

o SAP Entry

o Document control

Qualifications:

- 2 years office experience in a project support, administration or receptionist role

- Proficient in MS Office, Word, Excel and Outlook

- Excellent verbal and written communication Skills

- Flexible and adaptable

- Able to take initiative and ownership of tasks

- Comfortable working individually and in a team

- Attention to detail

- Ability to prioritize tasks effectively

- Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program