AR/AP Specialist - SaaS - Own the Numbers, Drive the Cash Flow

BrightOrder isn't just another company. We're revolutionizing maintenance, telematics, and managed services for logistics and trucking. Our software ecosystem delivers the insights businesses need to make game-changing decisions. And that doesn't happen without rock-solid financial control.

You'll be the force keeping our cash flow healthy and our relationships strong. Working with a high-energy, goal-driven team, you'll ensure every transaction is accurate, every receivable is collected, and every payable is on point. Our customers and vendors will trust us because YOU make sure their financial interactions with us are smooth, transparent, and professional.

1. We move fast, stay sharp, and get results.
2. We hold each other accountable, no excuses.
3. We never settle—we optimize, improve, and innovate.

Still with us? Good. That means you're someone who thrives on owning financial operations and driving real impact. If that's you, read on — this could be your next big move. If not, no worries, this might not be the role for you.

You'll control receivables and payables like a pro, ensuring BrightOrder's financial engine runs smoothly. Your mission? Keep aging invoices in check, maintain impeccable accuracy, and make sure every transaction is accounted for.

Requirements

• Manage AP and AR inboxes, ensuring timely follow-up on vendor and customer inquiries.
• Process invoices accurately and efficiently, primarily focusing on accounts payable to start.
• Prepare vendor payments, typically on the 15th and 30th of each month.
• Perform reconciliations of revenue between billing systems (Zoho, Stripe, Chargebee) and QuickBooks to ensure accuracy.
• Assist the AR team with potential collections and understanding outstanding accounts.
• Maintain strong attention to detail in all accounting tasks, including reconciliations.
• Collaborate effectively within a team environment, with a preference for clear communication and supportive leadership.
• Adapt quickly to changes in financial software or processes.
• Prioritize tasks effectively, especially when dealing with multiple subscription billing cycles or vendor payment deadlines.

• Minimum diploma in Accounting.
• 5+ years of relevant accounting experience.
• Proficiency with accounting software such as QuickBooks Online
• Experience in the RBC payment platform
• Experience with Zoho, Stripe, and Chargebee is a plus.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills with strong attention to detail.
• Knowledge of GAAP/ASPE (intermediate level preferred).
• Experience in full-cycle accounting, accrual accounting, deferred revenue, and AR/AP full cycle.
• Ability to work effectively in a fast-paced, evolving environment.

✔️ Laser-focused on details — because a missing decimal can be a disaster.

✔️ A problem solver — you see financial gaps and fix them fast.

✔️ Relentless in follow-ups — you know how to get responses and results.

✔️ A time-management master — juggling payables, receivables, and reporting is your thing.

✔️ Tech-savvy — you navigate QuickBooks, Zoho, and HubSpot like a pro.

✔️ A true professional — you keep vendor and client relationships strong with clear, respectful communication.

✔️ Driven by results — you don't just report numbers, you improve them.

✔️ Passionate about efficiency — you love optimizing processes and cutting out the fluff.

• Experience in a SaaS/IT company (fast-growth or subscription-based preferred).
• Hands-on experience with Accounts Receivable & Accounts Payable (collections, invoicing, vendor payments).
• Expertise with financial systems:
• QuickBooks (accounting, reconciliation, reporting)
• Zoho Billing (subscriptions, invoicing, renewals)
• HubSpot (customer lifecycle and billing integration).
• Strong problem-solving skills for financial discrepancies.
• Detail-oriented with proven ability to prioritize and multitask.
• Excellent professional communication skills with vendors, clients, and internal teams.