Medical Office Administrator

Join Our Team!

At Dre. Renelle Gautreau's Family Practice, our dedicated team plays a vital role in our patients' healthcare journey. We are committed to providing an exceptional experience for every patient. If you thrive in a fast-paced environment, have a passion for healthcare, and enjoy collaborating in a team setting, we'd love to have you on board!

The Opportunity:

Dre. Renelle Gautreau, located in Dieppe, NB, is seeking a full-time permanent Medical Office Administrator to join the team. This opportunity is well suited for for an individual with experience working as an Office Administrator within a healthcare setting. If you consider yourself to be a strong communicator who is organized and compassionate, and you are an innovative person who loves taking iniative, this may be the perfect opportunity for you!

Key Responsibilities, as required/applicable:

• Coordinates patient care through the clinic: checking in, prepping, escorting to exam rooms, and preparing exam rooms for the next patient.
• Ensures exam rooms are stocked appropriately.
• Answers inquiries by phone and in person in a helpful, respectful and efficient manner.
• Manages and maintains appointment schedule.
• Manages incoming/outgoing communications.
• Maintains electronic medical records via EMR software.
• Processes faxes electronically.
• Ensures patient confidentiality.
• Orders and receives office and medical supplies.
• Prepares and processes clinic mail.
• Performs all other related administrative tasks or special tasks.

Experience/Education Required:

• Medical Office Administration diploma or a combination of relevant education and administrative experience.
• Previous experience in a medical or healthcare setting is preferred.
• Demonstrated administrative, customer service, and organizational skills.
• Familiarity with medical terminology is considered an asset.
• Experience with the Myle/MedFar EMR platform is considered an asset.
• General knowledge of the New Brunswick healthcare system is considered an asset.

Qualifications:

• Proficiency with a computer (including using the internet, electronic medical record system, and MS Office software).
• Demonstrates excellent documentation skills and attention to detail.
• Strong communication and conflict resolution skills.
• Strong interpersonal skills.
• Exhibit compassion and patience.
• Self-motivated individual who has the ability to work independently and as a team.
• Contribute to a culture of continuous improvement by fostering a mindset of innovation, problem solving, and excellence.
• Ability to maintain a high regard for confidentialy and advocacy for patients.
• Ability to multi-task and work in a fast-paced environment.
• Due to daily operational needs, proficiency in English and French is required.

Working Conditions & Location:

• The Medical Office Assistant position requires availability to work from Monday to Friday from 8:30am-4:30pm. This schedule excludes evenings, weekends, and statutory holidays.
• The successful candidate will be expected to primarily work on-site. Occasional remote work may be available based on staffing and operational needs. Candidates must be able to work on-site full-time if required.
• The clinical team includes one (1) physician, two (2) registered nurses along with their administrative staff.
• The clinic is located at 600 Dieppe Blvd, Dieppe, NB.

Why you should join our team:

Apply for an exciting opportunity to join a positive, collaborative healthcare team where your contributions are valued and your well-being is supported. As a member of our team, you will benefit from:

• A professional, positive, and inclusive work environment that promotes employee wellness and work-life balance.
• Four (4) weeks of paid vacation.
• Paid sick/personal days, with unused days paid out at year-end.
• A health and dental benefits allowance.
• No evening or weekend work required.
• The office is closed on all statutory holidays.
• Free on-site parking.
• An annual performance review, with the potential for a salary increase or performance bonus.

Compensation:

Hourly rate within a range of $24- $28, commensurate with experience and qualifications. Final compensation will be discussed and confirmed with the successful candidate.

Estimated start date: The clinic is seeking to fill this position as soon as possible. The specific start date will be mutually agreed upon with the successful candidate.

Application deadline: Friday, August 21st, 2026 Candidates will be evaluated on a rolling basis until the position is filled.