Medical Office Assistant

Join Dr. Carl St-Amand's Medical Clinic!

Opportunity:

Dr. Carl St-Amand of Dieppe, New Brunswick, is looking for a full-time medical office assistant to join the team.

At Dr. St-Amand's family practice, every team member contributes to the patient experience and the smooth delivery of care. We're looking for someone who is organized, professional and comfortable in an environment where teamwork, innovation and patient care are at the heart of our day-to-day work.

If you consider yourself an organized and caring person with excellent communication skills, and an innovator with initiative who enjoys working as part of a team, this may be the opportunity you've been waiting for!

Main responsibilities, as needed:

• Greet patients, coordinate their care at the clinic and prepare the examination rooms.
• Work closely with other administrative assistants and team members.
• Ensure examination rooms are stocked and administrative supplies are replenished.
• Respond to inquiries in person and by phone in a professional and efficient manner.
• Manage the schedule and appointments.
• Follow up on incoming and outgoing communications.
• Keep electronic medical records (EMR) up to date.
• Process electronic documents and faxes.
• Ensure patient confidentiality is maintained.
• Perform certain routine administrative tasks, including handling mail, data entry and other related tasks as needed.
• Contribute to the smooth day-to-day operation of the clinic.
• Perform various administrative tasks, including data entry and any other related administrative or special tasks as required by the employer.

Work schedule and location:

• Full-time, on-site position.
• Regular schedule of 30 to 37.5 hours per week, spread over 4 or 5 days, to be determined with the successful candidate.
• No evening, weekend, or holiday shifts.
• Clinic located in the heart of Dieppe, at 260 Amirault Street.

Qualifications:

• Proven computer skills (including with the Internet, an electronic medical records system and Microsoft Office), and comfortable learning to use different technology systems.
• Excellent record-keeping skills, with a strong attention to detail.
• Solid communication and conflict resolution skills.
• Strong interpersonal skills.
• Patience and compassion.
• High degree of motivation and ability to work both independently and as part of a team.
• Commitment to fostering a positive culture of continuous improvement by promoting a mindset of innovation, problem-solving and excellence.
• Ability to strictly maintain patient confidentiality and to advocate for their interests.
• Ability to multitask in a fast-paced environment.
• Fluent in French and English.

Education and experience:

• Experience as an administrative assistant in a medical setting (an asset).
• Diploma in medical office administration or equivalent training (an asset).
• Knowledge of medical terminology.
• General knowledge of New Brunswick's healthcare system (an asset).

Why join us?

• A professional, collaborative and people-oriented work environment.
• A salary between $26 and $28 per hour, depending on education and experience.
• Competitive vacation.
• Paid sick time and personal leave.
• A health and wellness program (group insurance).
• Clinic closure on Statutory holidays.
• Free parking.
• An annual performance review with the possibility of a salary adjustment or bonus

Start date: September 2026
The exact date will be determined with the successful candidate.

Application deadline: Friday, September 4th 2026