People and Culture Assistant

Mount Allison acknowledges, honours, and respects that the land named Sackville, NB is part of the unceded territory of the Mi'kmaq People who are the historic inhabitants, custodians, and dwellers on the land where our University is built and confirms its commitment to strengthening relationships with all Indigenous people.

Position title: People and Culture Assistant
Department: People and Culture
Type: Full-time continuing position
Opportunity type: Non-academic
Classification: Admin Grade 3
Salary range: $39,896 to $53,191 per annum
Supervisor's title: Assistant Director, People and Culture
Posted date: July 17, 2025
Closing date: July 28, 2025

Position description

Reporting to the Assistant Director, People and Culture, the People and Culture Assistant assists with the accurate and timely processing of payroll and supports a full range of administrative functions in compliance with collective agreements, institutional policies and regulatory requirements. Responsibilities include assisting with payroll data entry and reconciliation, responding to employee inquiries, preparing correspondence and reports, and contributing to the smooth operation of day-to-day administrative processes.

This developmental role will have an opportunity to support other members of the People and Culture team in their respective areas of focus, thereby expanding their own professional expertise.

Responsibilities

• Working in close liaison with the Payroll & Benefits Coordinator process the bi-weekly and semi-monthly payroll by entering and updating positions, employee and timesheet information for hourly and student employees; produce a payroll summary, verify and edit all data input and run various system processes to finalize the payroll.
• Review hours entered through the self-service system to identify and question possible errors and to ensure adherence to collective agreement provisions and University policy
• Provide general support to self-service users/supervisors
• Perform other payroll processing activities including the production and distribution of pay statements; processing of government, pension, benefit and union remittances by specific deadline dates; distribute system-generated reports to other departments; respond to a variety of inquiries; and prepare Records of Employment; complete monthly Statistics Canada payroll surveys
• Assist with payroll administration by entering and updating employment and employee status-changes
• Assist the Administrator with the organization of the holiday social, employee recognition and retiree event
• Maintain employee files as well as other departmental electronic and paper filing systems, including those related to staff training, skills, workshops
• Maintain an inventory of office and stationary supplies, forms, and benefit literature
• Assist the Payroll & Benefits Coordinator in various annual tasks such as T4 Processing, vacation accrual calculations and distributions, benefit renewals and year end reporting
• Provide back up for the Payroll & Benefit Coordinator and Administrator during absences
• Assist with the preparation of pension packages, in consultation with the People and Culture Consultant (Compensation & Benefits)
• Assist with new hire benefits enrollment processes
• Track received medical notes and advise consultants of upcoming transitional timeframes
• Assist with departmental audits and projects
• Support development and maintenance of inventory of documentation related to departmental processes which may include recording and/or updating of departmental processes which have not yet been documented
• Assist in the implementation of any new systems or programs
• Support process improvement and technological advancement within the department
• Perform other duties as assigned

Qualifications/skills

• Diploma in accounting or Human Resources
• Payroll Compliance Professional (PCP) designation is an asset
• Minimum of one to three years experience in payroll/benefits/human resources with a medium to large organization
• Experience using payroll and HR information systems a definite asset
• Proficiency in M365 and ability to learn new software
• Strong interpersonal and communication skills with a customer service orientation
• Proven ability to work independently and within an integrated team and take initiative
• Detail-oriented with a focus on accuracy
• Strong numerical and analytical ability
• Strong organizational skills and ability to switch between tasks and priorities while maintaining required quality and productivity in view of multiple and tight deadlines
• Knowledge and understanding of university policies, collective agreement provisions, benefit plan provisions and CRA regulations
• Proven discretion in dealing with confidential information

If you are interested in the challenges and opportunities that this position has to offer, please forward your application to: People and Culture Department, Mount Allison University, 65 York St., Sackville, NB E4L 1E4 Fax: (506) 364-2385, e-mail: [email protected] Review of applications will begin on July 28, 2025.

Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.

At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you.

Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.