Administrative Support, Governance & Executive Director
Kwilmu’kw Maw-klusuaqn Negotiation Office (KMKNO)
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Administrative Support, Governance & Executive Director
Kwilmu’kw Maw-klusuaqn Negotiation Office (KMKNO)
Millbrook, NS
In-person
Full-time
Experienced
Health Insurance
Paid Time Off
Flexible Work
Pension plan
Group RRSP
Posted 2 days ago
JOB SUMMARY
Reporting directly to the Governance Manager, the Administrative Support, Governance & Executive Director role provides generalist support to the Governance Team while also serving as the primary administrative resource for the Executive Director and Assembly-related activities.
DUTIES AND RESPONSIBILTIES
- Schedule and coordinate the Governance Manager and the Governance Team's meetings, Assembly, and P&P sessions.
- Manage the Executive Director's schedule, coordinating appointments, conferences, and internal/external meetings to optimize time efficiently.
- Coordinate meeting preparation by developing detailed agendas and compiling relevant materials; accurately record, transcribe, and distribute minutes for Governance Team, P&P, and Assembly meetings.
- Oversee the scheduling and logistical support for the Assembly, organizing events and ensuring all details are clearly communicated to participants.
- Coordinate P&P meetings by setting schedules, preparing agendas, and handling follow-up communications.
QUALIFICATIONS
- Minimum 3 years' experience supporting executives or similar role (e.g., law clerk).
- Exceptional written and verbal communication, with strong interpersonal skills, tact, and discretion.
- Highly organized with excellent time management; able to coordinate multiple projects and maintain digital file systems.
- Proficient in Microsoft Office Suite and quick to learn new software and systems.
- Adaptable, collaborative team player who thrives in dynamic environments and enjoys challenges.
- Experience working with Mi'kmaw and/or Indigenous communities is a strong asset.
CONDITIONS OF EMPLOYMENT
- Must hold and maintain a valid NS driver's license. Travel throughout Nova Scotia will be required.
- Potential for occasional work on weekends or evenings.
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Applications/resumes must be received by 11:59pm, August 3, 2025, and can be emailed to: [email protected]
