Executive Administrative Assistant

PSA Halifax is recruiting for an Executive Administrative Assistant

PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse international experience, PSA Halifax is the container terminal of choice on Canada's East Coast. This position offers an exciting opportunity to be part of a highly successful and leading container terminal operation in the East Coast of Canada.

Purpose:

The primary function of the Executive Administrative Assistant is to support the Senior Managers of PSA Halifax by providing high-quality administrative and clerical assistance to both the managers and the PSA Halifax offices.

Principal Accountabilities

• Organize, schedule and manage travel itineraries, hotel accommodations, and transportation requirements for members of the Senior Management Team and out-of-town visitors to PSA Halifax;
• Prepare and execute expense claims for members of the Senior Management Team;
• Prepare and distribute meeting agendas in a timely manner;
• Order and manage office supplies for all three PSA Halifax locations, ensuring inventory is consistently maintained.
• Accountable for planning, coordination, and managing logistics of meetings requested by Senior Management;
• Administer the main parking account for PSA Halifax employees, including tracking, updates, and record management.
• Provide event planning and coordination support to the Commercial Team;
• Assist with the preparation of purchase orders and entry of shopping lists as required;
• Provide administrative assistance to Human Resources and HSSE;
• Perform other administrative and clerical duties as assigned to support daily operations across PSA Halifax offices.

Critical Qualifications/Skills/Experience

• Must have experience arranging various areas of travel (domestic/international, business/holidays, group/individual);
• Proven verbal and written communication skills;
• Ability to multitask;
• Strong organizational, planning skills with exceptional attention to detail and accuracy.
• Demonstrated ability to meet deadlines in a fast-paced quickly changing environment with a proactive approach to problem-solving and strong decision-making skills.
• Professional and friendly demeanor;
• Reliable and task-oriented, self-motivated and professional.
• Experience exercising discretion and confidentiality with sensitive company information.
• Two years proven experience as an Executive Administrative Assistant reporting directly to Senior Management;
• Advanced Microsoft Office skills with an ability to become familiar with company-specific programs and software (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive).

To Apply: Please submit resume and cover letter to: [email protected]

Please note that only selected applicants will be contacted for an interview.

PSA Halifax is an equal opportunity employer

CLOSING DATE: Monday, July 28th, 2025