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Manager, Planning and Projects

Education, General Management, Information Technology

Saint Mary\'s University

Halifax City, Nova Scotia

Position:                      Manager, Planning and Projects (APC)

Department:               Information Technology Systems & Support (ITSS)

Salary:                         $61,346 - $79,051 (Group 6)

Founded in 1802, Saint Mary’s University is one of Canada’s oldest and leading institutions of higher learning and has evolved into a vibrant and engaged community of students, faculty, staff, and alumni from more than 100 countries around the world.  Saint Mary’s University is home to one of Canada’s leading business schools, a science Faculty widely known for its cutting-edge research, a comprehensive and innovative Arts Faculty and a vibrant Faculty of Graduate Studies and Research.

Under the direction of the Assistant Director, Planning and Operations, the Manager, Planning and Projects is responsible for ensuring the successful planning and delivery of large and complex Information Technology projects and the successful implementation of Information Technology projects across the University and in support of the overall goals of the University. The Manager is accountable for project planning and resourcing the project team (human, financial, contractors, stakeholders); for ensuring project milestone date(s) for project delivery and meeting project objectives within budget; and project evaluation. The Manager provides daily oversight and management of the Project Office and expert IT project advice across the University.

Duties as the Manager, Planning and Projects include, but are not limited to:

  • Supervising a current compliment of one fulltime staff and project staff, as assigned.
  • Assigning tasks, projects and/or delegating responsibility.
  • Monitoring employee performance and providing day-to-day and periodic formal performance feedback.
  • Initiating disciplinary action(s) and recommending/justifies discharge where warranted.
  • Demonstrating fiscal responsibility through adherence to the University’s financial business plan and strategies.
  • Promoting project support as a potential resolve to business decisions and challenges.
  • Coordinating the efforts and resources throughout the project lifecycle.
  • Ensuring completion of all project documentation from project initiation to close out, including risk matrix log.
  • Developing and monitoring project schedule, scope and budget.
  • Working collaboratively with project teams frequently reviewing projects status and consulting with the IT management team to ensure accuracy and alignment with University interests.
  • Selecting and assigning project staff members to a project, in coordination with operational managers.
  • Managing and controlling project resource allocation.
  • Monitoring consultant/contractor engagement to ensure projects adhere to standards, budgets and deadlines.
  • Adhering to Information Technology Infrastructure Library (ITIL) principles and Risk Management protocols in the delivery of IT Projects Services.
  • Working with stakeholders to manage expectations around functionality and implementation of applications.
  • Continually driving quality, efficiency, improvements and synergies on all projects.
  • Partnering with business units to facilitate business plans for IT projects including system upgrades, operational improvements, etc.
  • Planning, designing and maintaining commonly used tools and templates: stakeholder agreement, project charter, schedule, risk matrix, budget statements, lessons learned, communication strategy and evaluation process, etc.
  • Formalizing project management best practices based on industry standards.
  • Planning and designing general project performance metrics.
  • Designing project safety and environment plans.
  • Planning and establishing mechanisms for continuous reporting and monitoring.
  • Developing and promoting a stakeholder engagement strategy for planning and continuous quality improvement.
  • Collaborating with business stakeholders and IT to identify/prioritize sustainable system and service delivery.
  • Assisting with occasional hiring and development for project managers hired into other departments.
  • Active member of cross-department and cross-University committees and projects providing expertise as required.

To be the successful Manager, Planning and Projects you will possess an undergraduate degree and a minimum of three (3) years’ of directly related experience. A Project Management Professional (PMP) designation will be considered an asset. You further demonstrate experience using Word, Excel, PowerPoint, project management software e.g. MS Project, Visio, Footprints; managing operational and project budgets; and a demonstrate the practical use and knowledge of project management methodologies. You also possess strong organizational skills with the ability to work in fast-paced, team oriented environment while maintaining the customer relationship and service experience. Keeping abreast on trends and changes in project management combined with the ability to learn new technology as required and lead teams of project staff in IT and/or a Project office environment will ensure your success in this position. Excellent interpersonal and communication skills (oral and written), ability to work evenings and weekends (as required) and supervisory experience in a unionized environment will round out your qualifications.

Apply for this opportunity online by visiting and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Online Now" button. Please include the names of three professional references. No telephone calls please.

The search committee will begin to consider applications on July 21, 2017 and continue until the position is filled.

Saint Mary’s University hires on the basis of merit and is committed to the principles of employment equity.  Saint Mary’s University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary’s University promotes a scent free environment and is proud to be tobacco-free as of September 1, 2013

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