Executive Assistant- Part Time
à Saint John, NB

Saint John, NB
Full-time - Permanent
Experienced
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Numéro de concours: 2848
Ocean Capital Holdings Limited is a privately held company with its office located in Saint John, NB with interests in a number of businesses, including broadcasting, construction, energy, industrial distribution, and real-estate. Our purpose is to grow winning businesses with great people, which contribute to better communities. We unlock the potential of our businesses through imagination and a passion for winning, and we celebrate the uniqueness in each person. Our focus is on excellence and accomplishment. The Company and its businesses have always been responsible corporate citizens, mindful of the communities where we operate.
Ocean Capital has a unique part time opportunity for a Personal Executive Assistant. This position will work with and support to one individual in day to day administration, calendar management, and coordination of property activities.
Key Responsibilities:
  • Manage Personal and Business Calendar
  • Manage all correspondence both email and written, including writing and drafting of correspondence
  • Manage and pay all invoices, including utilities
  • Manage Blue Cross claims
  • Manage renewals: subscriptions, vehicle, registration, MVI, insurance, driver's license, Medicare, Passport, credit cards, etc.
  • Perform banking and post office tasks
  • Book travel and/or transportation
  • Maintain schedule of maintenance for both properties
  • Arrange and maintain services at Property including housekeeping, lawn care, snow removal
  • Approve property invoices
  • Attend Residence each morning and when requested
  • All other requests

Essential Skills:
  • Performing duties to ensure an efficient, well-maintained and professional corporate environment.
  • Proactively support the calendar of commitments of those you report to.
  • When required, draft specialized correspondence and day to day correspondence.
  • Exceptional Microsoft skills and technically savvy.
  • Exceptional people and communication skills.
  • Exceptional Project management and time management skills.

Required Education and Experience:
  • Undergraduate degree or community college diploma with the right blend of experience.
  • Minimum 5-10 years' experience in an executive administration or personal assistant position.
  • Previous work experience to demonstrate superior communication (written and verbal), problem solving skills and a keen eye on attention to detail.
  • A successful candidate would demonstrate a strong work ethic, be highly organized, self-motivated and able to manage their time based on priorities and deadlines.
  • Team player with a positive attitude, creativity, and the ability to provide outstanding customer service and value to all partners.

Competencies Required:
  • Proactive delivery: Strive to exceed expectations; taking accountability for keeping own performance on track
  • Creating personal impact: Show confidence and positive attitude, contributing to the energy of the team
  • Aligning self: Organize and prioritize own contribution to the goals and priorities of the team and business
  • Supporting others: Building mutual support and understanding with colleagues
  • High quality decision making: Make smart decisions weighing risk and reward to help team/department performance
  • Making improvements: Show curiosity in seeking opportunities to make improvements; increasing efficiency, effectiveness and customer success

The Executive Assistant is able to think quickly and flexibly, bringing a broad perspective to situations and working through complexity. Shows drive and resilience when faced with adversity, keeping a positive attitude. Is open to change, looking for new opportunities to do things better while supporting others through change. Demonstrates interpersonal insight and flexibility, able to understand what is important to others and can adapt to connect with people.
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