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WHO WE ARE & WHAT WE NEED

We are a fast-paced, high customer service real estate office based in Airdrie and Calgary. At Baptist Real Estate Group, we're passionate about providing an exceptional client experience from start to finish — and we take that responsibility seriously.

We're not about flashy billboards or putting our faces everywhere. Our brand is built on what people say about us when we're not in the room. That means honesty, reliability, and being real with every person we work with.

We love to laugh and enjoy life. A positive, down-to-earth, and values-driven office culture is non-negotiable for us.

We're looking for someone who lives for organization and thrives in a fast-paced environment. You'll be managing hundreds of moving parts behind the scenes, and loving the satisfaction of keeping things running smoothly.

Tyler Baptist, the owner of Baptist Real Estate Group, is an experienced real estate agent who is actively serving buyers and sellers in the Airdrie and Calgary areas. She needs a capable and trustworthy right-hand person to help manage the operational side of the business so she can stay focused on serving clients.

OUR MISSION AND BELIEFS

At Baptist Real Estate Group, we are serious about delivering a first-class client experience and building a business that reflects our values. We believe in putting people first, being honest, going the extra mile — and then a few more after that.

We're known for being kind-hearted but tough negotiators. For us, marketing is about how every part of our service makes people feel — not just pretty pictures. We don't tolerate drama, laziness, or negativity. We work hard, support each other, and make it fun.

The people who join our team are not just looking for a job — they want to be part of something different and meaningful.

OUR IDEAL PERSON

Please only apply if you have most of these qualities — this list matters!

• Speaks and writes English fluently

• Lives in Southern Alberta - Airdrie or Calgary or within a radius of 1 hour of the city - Although most of the work will be remote there is sometimes a need to deliver things or meet in person which makes living in the area a must.

• Has previous Executive Assistant or Admin experience

• Incredibly organized

• Confident and calm under pressure

• Comfortable with a variety of software tools

• Friendly, respectful, and people-first

• Thrives in a creative (sometimes chaotic!) environment

• Familiar with MLS/Pillar9/NexOne/Follow Up Boss is a bonus

• Office management experience

• Knowledge of design tools, social media, and website design is an asset

• Comfortable coordinating mailouts via Canada Post

• Brings positive energy and keeps calm during stressful moments

• Bookkeeping experience is a plus

• Skilled in Excel, Word, Google Workspace

• Wants to be valued and appreciated

• Eager to learn and grow through great training

If you don't check all the boxes but feel like this job is a perfect fit — tell us why! We're open to the right person with the right mindset.

HOURS

Monday to Friday: 3 to 4 hours per day between 9:00 AM – 2:30PM flexible on hours and could lead to more as needed.

We're committed to work/life balance. When the work is done, go enjoy your day! When things get busy, we all pitch in to make it happen. Need a day off? Just make sure your responsibilities are covered and then enjoy!

WAGE

$20.00–$25.00/hr (based on experience)

JOB OVERVIEW

• Manage all the administrative steps in buying and selling a home

• Prep Occasional Offers

• Upload Listing Details online

• Order photos, measurements, videos, and signs for new listings

• Lockbox management

• Digital File Management

• Update and manage client information management in a CRM

• Work directly with real estate brokerage submitting completed paperwork

• Dealing with clients administratively as needed

• Run the deal-by-deal client survey

• Mail out support

• Lead management

• Event planning support

• Coordinating client gifts

• Take forwarded calls on occasion

• Manage Calendar

• Manage commission tracker

• Send out newsletter

• Manage nurture systems

• Be on call for emergencies / on fire moments

• Basic bookkeeping and admin tasks

WANT AN INTERVIEW?

Please answer these 5 questions along with your resume.
(We will not contact anyone who doesn't include answers!)

1. Why did you apply for this job?

2. What makes you a good fit?

3. What are your biggest pet peeves?

4. Why do you love admin work?

5. What would your closest friend say about who you are?

We will respond to selected applicants within 72 hours. If you don't hear from us by then, you can assume we've moved forward with other candidates.

Company DescriptionExperienced and client focused Real Estate Agents working with buyers and sellers in Southern Alberta - Calgary, Airdrie and surrounding areas.Company DescriptionExperienced and client focused Real Estate Agents working with buyers and sellers in Southern Alberta - Calgary, Airdrie and surrounding areas.