About Us

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

Position Summary and Scope of Service:

St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce, which is paramount to supporting the vibrant community we serve.

Reporting to the Supervisor of Payroll, the Senior Payroll administrator is responsible for the accurate and timely processing of the organization's payroll, ensuring compliance with employment legislation, collective agreements, and organizational policies. This role oversees complex payroll functions, supports audits, leads payroll reporting, and acts as a resource for payroll staff. The Senior Payroll Administrator ensures payroll data integrity and provides analytical and technical support for continuous improvement.

Exemplifying the mission, vision and values of St.Amant, the Senior Payroll Administrator works collaboratively with partnered programs while offering employees respectful customer service.

Qualifications:

Education, Experience and Occupational Certification:

• Grade XII Diploma or Certificate
• Canadian Payroll Association Certification required
• Minimum 5 years of payroll experience
• Proficiency in payroll software and HRIS systems (i.e. ADP, viridian, Workday or equivalent)
  

Professional:

• Minimum three (5) years previous experience as a Payroll Administrator
• Excellent knowledge of payroll legislation, employment standards, and collective agreements (i.e. MNU, MGEU)
• Demonstrated ability to work under pressure, deal with competing priorities, meet deadlines and prioritize workload
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills, enabling effective communication with employees, external parties, and the general public
• Working knowledge and experience with Quadrant HR (QHR) experience will be considered an asset

Personal:

• Ability to work with minimal supervision as well as a collaborative team player in a team environment
• Able to handle multiple simultaneous demands efficiently, including ability to prioritize demands
• Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
• Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
• Ability and willingness to give and receive honest, balanced feedback
• Demonstrates competence and character that inspires trust
• Acts with integrity and respect in all interactions
• Approachable, professional and service oriented
• Effective oral and written communication skills, enabling clear and professional communication
• Ability to handle confidential and sensitive matters in a professional manner, and exercise discretion in providing information to others
• Minimum two (2) years of experience with an automated Payroll and Human Resources
  information system

Key Responsibilities:
Program/Service Support:

Consistent with the Mission, Philosophy and Policies of St.Amant, the Senior Payroll Administrator prepares payment on a bi-weekly basis for all employees of St.Amant via the existing payroll system (Quadrant), based upon their hours of work and other entitlements as approved by a Supervisor, Manager, Director or designate, and the related duties. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness / sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.

Duties include:

• Processes all payroll transactions for regular pay, overtime, vacation pay, maternity top-up, statutory holiday pay, etc. for all employees of St.Amant
• Calculates all required deductions from employees' pay and makes all remittances to benefit providers
• Assists in payroll calculations, deductions, insurance coverage, wage garnishments, and tax filings and preparation of T4's for employees
• Ensures that all payroll data is accurately reflected in the payroll journals, general ledger and other documents as required
• Responds to enquiries from employees, external agencies or Managers and Directors pertaining to payroll issues
• Ensures compliance with relevant labor laws, tax regulations, and internal policies
• Provides support and training to other team members
• Maintains confidentiality regarding all activities and occurrences pertaining to St.Amant staff, residents, and general operations
• Acts as the back up for the Payroll Supervisor as required
• Assists in annual audit and implement audit recommendations
  

Employee Support:

• Responds to payroll-related inquiries from employees and management
• Provides support for interpreting pay statements, tax forms, and leave balances

Leadership and Mentoring:

• Trains and supports junior payroll staff and assists in workload management
• Serve as a subject matter expert for complex payroll issues and escalations
• Promotes safety and compliance with all applicable safety legislation throughout the organization
• Helps assign tasks and ensures timely completion of payroll-related duties

Collaboration and Communication:

• Addresses payroll concerns and contract interpretations
• Assists with grievance resolution related to payroll and collective agreement disputes
• Responds to employee inquiries regarding payroll, deductions in a timely and professional manner
  

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.