Regional Events Coordinator

Join a team dedicated to delivering outstanding client service.

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.

We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We are seeking a permanent, full-time Regional Events Coordinator to support the firm's event, sponsorship and practice group initiatives across all provinces.

SUMMARY OF RESPONSIBILITIES

• Using best practices in event planning, provide end-to-end planning, execution and on-site coordination of regional client and internal events, such as seminars, webinars, receptions and conferences.
• Create and maintain event management documents including timelines, budgets, checklists, attendance, dietary requirements and run sheets.
• Oversee the contact management process with lawyers to develop and maintain up to date client mailing lists.
• Write, design and distribute event invitations using the firm's e-vite and related software, including tracking RSVPs.
• Assist in the creation of post-event reports and provide key insights.
• Evaluate practice group sponsorship opportunities and coordinate sponsor benefits including promotional assets, speaking opportunities and planning related events.
• Ensure practice group memberships are maintained and up to date, and coordinate renewals.
• Coordinate and schedule practice group meetings, including attendance at all meetings.
• Provide support to the Request for Proposals response process including sourcing and compiling accurate and timely information.
• Provide administrative support to the department, including processing expenses, maintaining inventory of event supplies, preparing and shipping materials, completing errands, and other, as needed.

SKILLS & QUALIFICATIONS

• A University degree or diploma in marketing, communications/public relations, business, or a related field.
• Experience working in a law firm, professional services environment and/or advertising agency is considered an asset.
• 2-3 years of experience as a Marketing or Event Coordinator, or equivalent role.
• Proven experience in planning and executing small and large scale in-person and virtual events to the highest standard, including coordinating outside vendors.
• Proficient with Microsoft Office - Word, Excel, PowerPoint, Outlook, Teams.
• Experience with event-related marketing tools including CRM, survey and email/invitation marketing software, and Zoom.
• Self-motivated and detail-oriented with superior organizational skills and a proven capacity to manage multiple priorities and solve problems proactively.
• Excellent writing and interpersonal skills.
• Ability to work outside of regular business hours as needed.
• Some inter-office travel may be required.

This position is based in Halifax, NS and offers a hybrid work arrangement, with a mix of in-office and remote work based on business needs.

Cox & Palmer provides a competitive compensation and benefits package, including:

• A generous paid vacation allowance;
• Three flex days per year;
• Paid sick days;
• Hybrid work options for many roles;
• Firm-paid Health, Dental, and Life Insurance plans;
• Group Pension Plan with employer matching contributions;
• Employee and Family Assistance Program;
• An annual Personal Spending Account.

Equity, Diversity & Inclusion

We understand the value that an equitable, diverse, and inclusive workplace brings to our people, our clients, and the communities we serve.

We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations.

Applicants from these equity-priority groups may self-identify in their application.

In the course of the hiring process, candidates are entitled to seek necessary accommodations. We urge candidates who are invited for an interview and need specific accommodations to engage in a conversation with our recruitment team to explore how we can best support them during this process.