Administrative Assistant (ASL2)
New Brunswick Community College (NBCC) - 10 Jobs
Moncton, NB
Job Details:
New Brunswick Community College (NBCC) is committed to transforming lives and communities. The College is currently seeking a dynamic individual for the position of Administrative Assistant (ASL 2). When you work at NBCC, you are a valued team member and a part of a community of leaders who are driven by learning excellence and social and economic development.
Position Type: Casual
Location: Moncton
Duration: December 2025 to May 2026
Salary Range: $19.31 to $23.32 per hour
Reporting to the Business Development Operations Manager, School of Professional & Part-Time Learning the Administrative Assistant will provide administrative support in the general office.
In this role, you will:
- Answer and direct phone calls / Respond to, and emails pertaining to the PPL courses and send faxes and forms when required.
- SIMS - Schedule classes by using the proper course codes from the IDMS, enroll, grade and discontinue students in customized training.
- Maintain filing system (physical paper copies and electronic).
- Document Control, ensuring the student files are up to date with course requirements (transcript of Marks, NBCC registration forms).
- Document Control - updating program workbooks with expenses.
- Sending Registration forms to SSR to obtain Student ID numbers.
- Order office supplies and research new suppliers.
- Maintain contact list of clients and potential students utilizing the Teams enquiry list for PPL.
- Provide general support to visitors and students, answer general enquiries.
- Order office supplies, organize and store delivered items, maintain inventory, research new suppliers, and process departmental ERPs in a timely manner.
- Any other duties as assigned by the Manager.
(screening requirements for the job)
Education/Experience:
- Certificate or Diploma in a relevant field, with demonstrated recent and related work experience.
- Demonstrated experience working in a client service setting.
Technical Skills:
- Demonstrated ability to navigate in a computerized and systems environment across multiple tools and platforms.
- High degree of proficiency with Microsoft Office Suite.
- Proven ability to be creative, innovative, and be able to use technology effectively.
Professional Skills:
- Organization and communication skills.
- Ability to work professionally with a diverse group of people, personalities and backgrounds.
- Demonstrated ability to clearly receive, retain and transmit information.
- Accuracy, and attention to detail.
Candidates must clearly demonstrate how they meet these qualifications on their resumes.
Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.
- A culture that is focused on nurturing a sense of belonging for all employees.
- Opportunities for professional development and training.
- NBCC supports the wellbeing of its employees. We provide free access to an Employee and Family Assistance Program (EFAP).
This position is a unionized position where the terms and conditions of employment are in accordance with the NBUPPE - Administrative and Program Support Services, Education Consultation and Development and Information Technology Collective Agreement.
All applicants must be eligible to work in Canada at the time of application.
The New Brunswick Community College (NBCC) is committed to being flexible in its operations and to the wellbeing of its employees. This includes considering reasonable requests for alternative work arrangements, when feasible, to meet the changing needs of the College and its students. In order to ensure our student needs are met, flexible work arrangements cannot extend beyond the New Brunswick border. NBCC employees must be living in a location that is a reasonable distance from one of our seven work locations around the Province.
We promote an equal opportunity work environment.
All interested candidates are invited to submit a detailed application, with a resume, online by December 8, 2025. All applications will be acknowledged upon receipt.
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