Office and Bookkeeping Manager
in Halifax, NS

Halifax, NS
Full-time - Permanent
Experienced
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Company Website: http://bmreng.com

BMR Structural Engineering Limited is an established firm of consulting structural engineers based in Halifax, Nova Scotia, and for the last 55 years has played a leading role in consulting structural engineering throughout Atlantic Canada. You'll be joining a dedicated and passionate group of engineering and technical professionals that have contributed to the success of many landmark projects in Atlantic Canada including the Nova Centre in downtown Halifax, Canada Games Centre in Bayers Lake, Avenir Centre in downtown Moncton, NSCC's Waterfront Campus in Dartmouth, Colchester East Hants Regional Hospital in Truro, and the Richmond Yards Redevelopment in Halifax to name just a few. BMR recognizes that the success and growth of our business is only possible alongside the success and growth of our people.

The Role:

BMR is seeking to hire a permanent, full-time Office and Bookkeeping Manager based in Halifax, NS. As a successful consulting engineering firm in a fast-paced industry, BMR relies on passionate and dedicated professionals willing to contribute in diverse ways to maintain and grow that success. Reporting directly to the Managing Principals, our successful Office and Bookkeeping Manager is an energetic professional who thrives wearing multiple 'hats' in a small-business environment and is excited about the opportunity to develop into a key member of an established and growing team of professionals. A general overview of the role is as follows:

  • Bookkeeping and financial duties in support of Managing Principals
  • Management of accounts payable and accounts receivable
  • Management of company benefits and pension plans
  • General sales and revenue analysis in support of Managing Principals
  • Management of all Revenue Canada reporting
  • Management of company insurance policies
  • Management of day-to-day office operations/procedures, etc. in support of Managing Principals

Compensation is commensurate with education, skills, and experience and will be negotiated prior to acceptance of employment. BMR Structural Engineering Limited is an equal opportunity employer. We thank all those interested in joining our team and look forward to speaking with you.

Due to the sensitive nature of this role, a criminal record check will be a requirement for final acceptance of a signed offer sheet, with any administration costs covered by BMR Structural Engineering.

Responsibilities

  • Preparation of customer invoices using Excel and Sage Software
  • Collection with clients on past due invoices
  • Prepare and maintain billing documentation, updating customer contract summary and respond to customer needs
  • Preparation of revenue reports, AR aging reports, and other financial reports in an accurate and timely manner
  • Verify accounts by reconciling statements and transactions
  • Complete and prepare for account reconciliation, monthly accrual, and year-end auditing processes in coordination with external accounting professionals where required
  • Processes and enters employee expense report information and maintain employee's personal and company files
  • Code and enter all invoices on a timely manner
  • Reviews vendor statements and answers vendor inquires
  • Administering payroll for employees, coding additional hours worked on a bi-weekly basis
  • Administering the benefit plan, enrolling new employees, updating changes
  • Ensuring payroll compliance with applicable provincial legislation
  • Complete month and year-end processes, reconciling T4's, CRA regulatory filings, and related reports
  • Preparing documentation for payroll, WCB, benefit audits, RRSP contributions, ROI statements, etc. as required
  • Processing new hires, terminations, and employee status changes (e.g., compensation adjustments, leaves of absences)
  • Provide prompt feedback to employees on payroll related questions and inquires.
  • Management of fire safety plan and other emergency procedures
  • Tracking of mandatory safety courses and training for company employees
  • Reconcile petty cash
  • Prepare bank deposits and cash disbursements weekly
  • Correspond with various outside service providers
  • Managing the inventory and procurement of office, kitchen, and other supplies
  • Keeps proper record, filing and backup of all relevant payroll, accounting, and financial related support documentation.
  • Answering phone calls and dealing with public inquiries about the company and redirecting calls

Qualifications

  • Diploma in business administration/business accounting, etc. from a recognized post-secondary institution or an equivalent combination of relevant experience and education
  • 10+ years of relevant experience preferred
  • Valid Certified Payroll Professional (CPP) designation
  • Proficient with Microsoft Office software in particular Microsoft Excel
  • Proficient with Sage accounting software or similar accounting software platform
  • Commitment to life-long learning and professional knowledge growth
  • Pro-active in taking on new tasks with a 'customer service' approach to meeting our client's needs
  • Excellent interpersonal skills, written and verbal communication skills
  • Willingness to provide leadership in mentoring staff on various policies, benefits, procedures, etc.
  • Highly reliable with ability to work under pressure on multiple tasks
  • Highest level of personal/professional integrity and discretion

Work With Us

  • Comprehensive health, dental, & vision benefits package
  • Defined Contribution Pension Plan with employer contributions
  • Vacation allowance commensurate with experience
  • Professional dues reimbursement
  • Professional development subsidization for life-long learning
  • Regular company social events for team building
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