Senior Project Coordinator
in Halifax, NS

Halifax, NS
Full-time - Permanent
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Competition Number: o1rtjfwY

Halifax, Canada

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.

For more information about Citco, please visit

About the Team & Business Line:

Fund Administration is Citco's core business, and our alternative asset and accounting service is one of the industry's most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a member of the Projects and Governance Team (PGT) and reporting to the Project Manager, the Senior Project Coordinator is part of a global team supporting CFS Operations. This role will entail working with management and various teams across Citco, and be responsible for the oversight and/or execution of assigned projects. This role will require adaptability along with strong analytical, communication and time-management skills as assignments will be varied with competing deadlines, at times requiring a quick turn-around.

The Projects and Governance Team (PGT) is charged with providing multiple CFS Lines of Business units (Hedge Fund, CAIS, Private Equity, Real Estate, Investor Relations, and Ancillary Services) with project management governance when executing initiatives that benefit the larger CFS Organization. PGT provides a structured framework and management information, allowing for timely escalation of issues and risks that impact the success of the initiatives. Key oversight includes Global Location Strategy, Headcount Capacity Tracking, which feeds Finance Budget and Forecasting, and support of tools that provide risk mitigation opportunities (i.e. SDLP, Tibco Workflow Tool on-boarding, Operational Risk Log). 

Stakeholders cross multiple lines of business and locations, requiring flexibility with hours at times.

Your Role:

  • Initiate projects under the guidance of the Lead Project Coordinator by defining scope, tasks, timelines and identify and managing stakeholders, primarily Project Sponsor(s) and Senior Management for the various projects to be undertaken.
  • Work along with the Lead Project Coordinator to execute projects independently by displaying sound judgement and proactively managing risk and issues
  • Provide critical support on assigned projects, managing expectations and communicating delays on projects to the Project Lead and/or Project Manager
  • Support the Lead Project Coordinator with the end-to-end execution of small to medium sized projects by ensuring that project plans are developed and implemented, inclusive of the below:
  • Assisting with the definition of business plan, ensuring scope of project is clear, information is gathered from appropriate stakeholders and sign-off is obtained
  • Assisting with identifying and documenting detailed requirements for initiatives
  • Developing and tailoring the communication plan appropriately for each stakeholder group
  • Ensuring project schedules are completed and maintained
  • Ensuring risks and issues are identified, tracked and escalated to Lead Project Coordinator or Project Manager and Stakeholders
  • Perform feasibility studies or cost-benefit analysis as required
  • Conduct post project reviews, documenting lessons learned
  • Work closely with stakeholders to ensure that requirements are understood and that identified tasks support the requirements
  • Track project progress against defined milestones
  • Track and manage contemplated change orders according to the defined process
  • Coach and mentor Junior Project Coordinators
  • Follow standard PGT PMO procedures and tools to manage projects to successful completion
  • Collaborate with PGT resources in various locations and time zones to enhance and refine standard PGT PMO procedures and/or implement new tools

About You:

  • You have a bachelor level degree
  • You have 3+ years in project management roles, preferably in financial domain, and/or Citco operational experience with increasing responsibility
  • You are a self-starter who can demonstrate taking initiative and ownership in current role
  • You have proven time management capabilities
  • You have excellent communication, organizational and presentation skills
  • You have advanced MS Office suite skills
  • Assets/Nice to haves:
  • PMP or CAPM Certified
  • Experience with agile delivery methodologies and/or continuous improvement methodologies
  • Experience with Project Server, SharePoint, Qlik, Jira and/or Confluence
  • Understanding of how ERP, BPM, CRM and BI tools operate
  • Lean Six Sigma Certification/BPM Certification/BA Certification
  • AIIM BPM Certificate, Certification from, ABPMP's Certified Business Process Professional (CBPP®), IIBA, PMI-PBA, etc.

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We recognize diversity as a source of organizational pride and strength. We have made it a priority to reflect our nation's evolving diversity in the people we hire, and the culture we create in our organization.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

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