Administration Leader
in Saint John, NB

Saint John, NB
Full-time - Permanent
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Competition Number: 2601
Petro Service Limited is a full line petroleum equipment distributor, specializing in sales, service, construction and installation. Our customers include owners and operators in the retail petroleum and commercial/industrial markets. The facilities involved include retail gas stations, bulk plants, fleet sites, EV charging stations, commercial and industrial sites and car washes throughout Canada. We have offices across Canada, from St. John's, Newfoundland to Edmonton, Alberta.
A vital strength within Petroservice is its team of dedicated, honest, and customer-oriented employees. A willingness to improve and achieve is evident throughout the company with the focus on value added services for our customers, technological advances, and employee training.
If you are looking for a dynamic organization this is the opportunity for you. We are currently recruiting for an Administration Leader to join our team in Saint John, NB.
The successful candidate will be responsible for aligning and overseeing all aspects of Administration for the company, including the centralized Head Office and all regional Branch locations. The successful candidate will have excellent judgement, be an experienced leader, executor, and will require a high degree of self-direction.
Responsibilities of this role will include, but may not be limited to, the following:
  • Implementation and management of consistent & efficient administrative policies and procedures across the company.
  • Administrative support to the Leadership Team including Western Canadian Branch Managers.
  • Liaison with Branches and sister companies regarding various administrative policies & procedures.
  • Implementation and oversight of various IT related equipment such as printers, copiers, boardroom A/V equipment.
  • Supervising Reception, Accounts Receivable, and Invoicing staff.
  • Achieve targets and identify areas for improvement within Accounts Receivable, and Invoicing.
    • Invoicing - Implement strategies to reduce work in progress, decrease days from service call completion to invoice and meeting monthly budgets.
    • Accounts Receivable - Implement collection strategy and reduce days to collect.
  • Oversee and administer corporate credit card program.
  • Assist in the preparation of reports, presentations and marketing material as required.
  • Responsible for electronic filing systems and SharePoint sites nationally.
  • Plan and help execute in-house and off-site activities, such as town halls, executive meetings, and departmental offsite forums.
  • Oversee and administer employee uniform order processing.
  • Oversee and administer office(s) upkeep, supplies and equipment.

Suitable candidates will have the following qualifications:
  • Post-secondary education from an accredited university or college with a degree or diploma in Business Administration or relevant discipline.
  • Five (5) years of progressive experience in a business office environment - exposure to a contractor, service and/or construction environment would be beneficial.
  • Strong leadership skills with the capability to assess priorities and to work independently, as well as in a team environment.
  • Well-developed communication skills, both written and verbal, along with excellent interpersonal, organizational abilities.
  • Critical thinking and problem-solving skills; Detailed orientated and deadline conscious.
  • Excellent time management skills.
  • High energy, goal oriented, self-motivated and must have a positive attitude.
  • Must be a team player with the ability to multi-task.
  • Computer literate, and proficient in Microsoft Office (particularly Excel).
  • Ability to effectively manage staff and workflow to ensure efficiency and to meet changing priorities and deadlines.

Petroservice attracts and retains great people in our industry by offering a challenging and dynamic work environment. We believe that our people are our strongest assets, and we are committed to providing continued education and opportunities for growth.
We offer competitive compensation packages including above-standard medical (health, drug and dental) benefits, RRSP matching, EAP, and vacation benefits. Additionally, we offer educational scholarships to dependents of employees, health & wellness programming and team celebratory events.
If you are interested in joining one of Canada's leading companies within the petroleum industry, please apply here!
Please visit our careers website, to learn more about us.
We thank all applicants for their interest, however, only those candidates who will be moving on in the interview process will be contacted.
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