Administrative Assistant

What We Do

For more than 65 years, United Way has worked to improve communities in Southeastern New Brunswick. We create long-term, sustainable change. We focus on creating strong communities by moving people from poverty to possibility and helping kids be all that they can be.

How We Do It

United Way raises funds through our Annual Fundraising Campaign, which was established to address identified critical needs throughout Southeastern New Brunswick. During Campaign, hundreds of workplaces, individuals and agencies partner with us to create long-lasting meaningful change. We're active throughout the year raising funds and engaging community members in action.

Why We Do It

We believe our community can be a better place for everyone to live. Our funded agencies offer exceptional programs and we help them be all they can be.

To achieve these goals, we are seeking an Administrative Assistant, who will, under limited supervision, coordinate, oversee and/or perform a wide variety of administrative, fiscal and program support activities for the different departments with primary responsibility for the CEO. This position will serve as the primary point of administrative contact, frequently dealing with complex and confidential issues.

Title: Administrative Assistant

Hours: 37.5 Hours - Full Time - must be willing to work a flexible schedule.

Reporting Line: Reports directly to the Executive Director

Responsibilities

Agency:

  • Participate in team meetings and contribute to the strategic direction of United Way of Greater Moncton and SENB
  • Enhance professional growth and development through participation in educational programs and workshops
  • Assist with/participate in special projects and events, and when needed, serve on a variety of committees in a support capacity

Front Desk:

  • Provide administrative support as required
  • Be the first contact as clients, visitors, partners, etc. come into the building
  • Enter detailed information of new clients, donors, volunteers, with special attention to accuracy and detail
  • Transfer information between staff, volunteers and public to ensure smooth running of operations
  • Assist in the management of the volunteer program as directed
  • Oversee reception and related areas to ensure the atmosphere remains professional and kept as a place of business and service
  • Accept payments and non-monetary donations on behalf of the association and recording the related information
  • Ensure accuracy of all monetary transactions
  • Assist with correspondence, reports, proposals, campaign, newsletters, social media posts, and other items as required
  • Prepare agenda, take and prepare meeting minutes, and assign tasks for staff meetings
  • Assist in creating effective filing, tracking, or documenting systems to increase and maintain the efficiency of the United Way's collective work
  • Receive and distribute incoming mail and prepare outgoing mail
  • Oversee special projects as assigned by supervisors or teammates
  • Assist in United Way events as directed (i.e.: preparation of materials, follow up calls, registration desk, taking pictures etc.)
  • Assist with emergent situations as directed, always seeking guidance before taking action.

Qualifications

Qualifications, Experience & Skills: Business Administration/Office Assistant Diploma or equivalent experience; minimum one-year experience; fluent in English and French - written and spoken; competence in computer applications is essential - minimum Microsoft Office Suite; and knowledge of web-based materials, databases and social media.

Knowledge, Skills and Attributes:

  • Knowledge of Community Service Organizations
  • Excellent communication (both oral and written)
  • Excellent interpersonal skills, non-judgmental
  • Excellent organizational skills, with great attention to detail
  • Ability to gather data, compile information and prepare reports
  • Knowledge of office management principles and procedures
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
  • Ability to develop and maintain recordkeeping systems and procedures such as Donation Tracker
  • Knowledge of archiving principles and processes
  • Ability to switch rapidly from one project to another and meet changes in deadlines
  • Self-directed and able to work with minimal supervision
  • Must be capable of withstanding heavy workload with multiple demands on time

Special Condition of Employment: Must be fully vaccinated and must have own transportation.

Work With Us

United Way of Greater Moncton and Southeastern NB Region helps the community identify the issues that matter the most, and to take action to address them. We are all about people working together to improve the lives of young people, families, seniors, and our community's most vulnerable members. We offer full benefits, including a health plan and matching contributions to RRSP

Salary Range: $38,000 - $45,000 annually based on experience.

For more details, visit www.gmsenbunitedway.ca - About Us - Careers

Apply Now

About United Way of Greater Moncton and Southeastern NB

United Way works to improve communities in Southeastern New Brunswick (Kent, Westmorland and Albert counties). It creates long-term, sustainable change; moving people from poverty to possibility, creating strong communities, and ensuring that kids be all that kids can be. Working for over 60 years in southeastern New Brunswick, United Way partners with over 20 community organizations and funds over 25 programs and initiatives to make this change possible.

United Way Mission 

To improve lives and build community by engaging individuals and mobilizing collective action.

United Way Values

Demonstrate trust, integrity, respect, inclusivity, and transparency

Energize and inspire volunteerism and volunteer leadership

Endorse innovation, partnerships and collective action

Provide non-partisan leadership

Embrace diversity

Charitable Organization: 119278455RR000

Show All