Configuration and Information Management Specialist

Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding has a proud history as Canada's shipbuilder. A proud member of the J.D. Irving, Limited group of companies, we have been building quality vessels and fabricated modules for more than 50 years, and our Halifax Shipyard has been at the forefront of Canadian shipbuilding for 130 years.
Since 2012, we have invested more than $400 million in facilities, people, processes, and technology, making Halifax Shipyard one of the most modern and capable shipyards in North America. Over the next 30 years our shipbuilders will construct 20 modern patrol ships and surface combatants for the Royal Canadian Navy as part of Canada's National Shipbuilding Strategy, the largest defence procurement in Canadian history. This year, we delivered the lead Arctic and Offshore Patrol Ship, the largest Navy ship built in Canada in 50 years and we're just getting started. The second ship will be delivered in 2021.
We're growing our team with career-defining opportunities that will revitalize Canada's shipbuilding industry and provide Canada's sailors with the ships they need to protect Canada's interests at home and abroad. Our workforce of over 2,000 will grow to more than 2,800 at peak construction of the Canadian Surface Combatants. We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on the ships, including the Halifax-class frigates.
This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia. The primary language of work is English. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ community. ISI encourages applicants to self-identify in the cover letter/resume portion of your application. Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment where all employees feel supported and valued.
  • Education Required: Degree or Diploma in Information Management, Librarian, or Configuration Management, or Records Management, or a related field
  • Years of Experience Required:
  • 2-5 years experience in the shipbuilding, maritime, aerospace, or national defense industries, or equivalent documentation experience
  • 2-5 years of extensive experience in documentation, records, legal, publications, configuration, or records management in the shipbuilding and/or technical field
  • Experience in a maritime, defense environment (or other related industry experience)
  • Conduct operations within an "ISO 9001 standard".
  • Configuration / Data Management / Logbook / Publications Formatting
  • Previous successful experience in commercial dealing with governmental authorities on large defense programs.
  • CM2 & ISO Certification is an asset
  • Knowledge of modern office practices, procedures and equipment.
  • Must be a Canadian Citizen or have Canadian Landed Immigrant Status.
  • Must be able to acquire Canada Goods & Services, NATO Secret clearance

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).
Key Responsibilities:
  • Technical Expert in documentation management and control
  • Liaise with and respond to formatting / configuration / documentation requests from document originators and third-party personnel to prepare documents for delivery; resolving discrepancies and compiling required changes to documentation.
  • Adherence to quality control procedures, standards, and formats is required to apply consistency throughout all CSC outputs.
  • Provide expertise in the arrangement and display of visual and technical elements involved in customer deliverables, including arranging/editing graphical imagery and/or figures to adhere to content and format standards and industry protocols.
  • Work with Defense Trade Compliance and Legal teams to manage security and IP markings and ensure Configuration Management and Information Management (CIM) controls are in place to comply with CSC marking requirements
  • Conformance to company quality procedures, standards and templates ensuring that no information is repeated within the Information Management System (IMS) and each document has only one primary record.
  • Perform additional CIM activities which include Document Management, Records Management and Configuration Management tasks as required
  • Establish and maintain strong working relationships with internal (Shipyard Productions, CSC Program personnel) and external stakeholders (subcontractors and Canadian government representatives).
  • Process documents on time & on cost
  • Relationship Management with Internals and Externals
  • A focus on continuous improvement and problem solving
  • Adherence to the Contract Statement of Work
  • Professional with clear and concise direction through guidance and training
  • Coach Employees and CIM Coordinators and Administrators
  • Support a culture of teamwork, enthusiasm, and a proactive nature within the Program Management team
  • Problem solving skills and ability to manage multiple priorities in a fast paced environment

What We Offer:
Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:
  • A flexible medical, dental, and vision plan;
  • Employee & Family Assistance Programs;
  • RRSP matching program;
  • Health & Wellness reimbursements;
  • Opportunities to take part in job related training and development;
  • Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of compani es.

Please be advised that some positions within our business have been designated as 'Safety Sensitive' where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.
To Apply for this Career Opportunity:
Please complete the online application form. An up-to-date resume of past experience and education is required.
All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.
We thank all candidates for their interest, however, only those selected for interviews will be contacted.
To learn more about our products and services, click here .

Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.
We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.
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