Receptionist II (Administrative Assistant), Local 28


RECEPTIONIST (Administrative Assistant), Local 28
Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A4Y8, Irving Shipbuilding has a proud history as Canada's shipbuilder. A proud member of the J.D. Irving, Limited group of companies, we have been building quality vessels and fabricated modules for more than 50 years, and our Halifax Shipyard has been at the forefront of Canadian shipbuilding for 130 years.
Since 2012, we have invested more than $400 million in facilities, people, processes, and technology, making Halifax Shipyard one of the most modern and capable shipyards in North America. Over the next 30 years our shipbuilders will construct 20 modern patrol ships and surface combatants for the Royal Canadian Navy as part of Canada's National Shipbuilding Strategy, the largest defence procurement in Canadian history. This year, we delivered the lead Arctic and Offshore Patrol Ship, the largest Navy ship built in Canada in 50 years and we're just getting started. The second ship will be delivered in 2021.
We're growing our team with career-defining opportunities that will revitalize Canada's shipbuilding industry and provide Canada's sailors with the ships they need to protect Canada's interests at home and abroad. Our workforce of over 2,000 will grow to more than 2,800 at peak construction of the Canadian Surface Combatants. We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on the ships, including the Halifax-class frigates.
Irving Shipbuilding Inc. is seeking a Receptionist, Local 28.
This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia. The primary language of work is English. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ community. ISI encourages applicants to self-identify in the cover letter/resume portion of your application. Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment where all employees feel supported and valued.
Qualifications:
  • Post-secondary education would be considered an asset
  • 1-2 years of relevant work experience
  • Ability to maintain a high level of confidentiality
  • Proficient to expert knowledge in MS Word, Excel, PowerPoint and Outlook
  • The ability to multitask and work under pressure in a fast-pace industrial environment
  • Excellent communication skills
  • Ability to work with minimal supervision

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).
Key Responsibilities:
  • Greeting all external visitors at Reception, confirming meeting arrangements and contacting relevant departments
  • Accepting all incoming calls and directing to their relevant destination, with a high level of customer satisfaction
  • Maintaining computerized records across a number of different in-house systems including but not limited to:
    • Documents related to the business such as supplier changes, payment terms, process maps and spend reports to manage updates, consistency and correctness
    • Reports and graphs in Microsoft Excel as requested
  • Completing data entry tasks, reporting on data and reviewing for correctness
  • Confirming meeting room bookings electronically
  • Updating various tracking reports efficiently and providing regular and ad hoc reports as needed
  • Performing general office duties such as filing and retrieving information, working with correspondence and preparing information for meetings, reports or ad hoc requests
  • Overseeing office supplies receiving and liaising with relevant Supply Chain team to report accuracy of orders
  • Providing general administrative support to the team as well as the Executive Assistant as needed
  • Other duties as required

What We Offer:
Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:
  • A flexible medical, dental, and vision plan;
  • Employee & Family Assistance Programs;
  • RRSP matching program;
  • Health & Wellness reimbursements;
  • Opportunities to take part in job related training and development;
  • Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies.

Please be advised that some positions within our business have been designated as 'Safety Sensitive' where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.
For further details, please contact: recruitment@irvingshipbuilding.com
To Apply for this Career Opportunity:
Please complete the online application form. An up-to-date resume of past experience and education is required.
All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.
We thank all candidates for their interest, however, only those selected for interviews will be contacted.
To learn more about our products and services, click here.

Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.
We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.
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