Office Manager

Job Title: Office Manager
Location: Blacks Harbour, New Brunswick
Employment type: full-time, temporary
Salary: $15-$17/hr depending on experience
Start date: August, 2020
Eligibility: applicants must be eligible to work in Canada

Job Purpose and Organization Description

The Office Manager will ensure the administrative requirements associated with ECW's operations are completed, updated, and continually improved to increase operational efficiency, and will help ensure a high standard in correspondence when dealing with ECW's stakeholders, which include volunteers, funders, government agencies, community groups and other clients. This position is a maternity/child care leave replacement and will last for a term of one year.

Primary Duties and Responsibilities of the Position

  • Manage accounting data input, bank reconciliations, and Simplii Accounting application
  • Manage and update accounts payable and receivable, issuing T4 slips, HST reconciliation, and correspondence and reporting to accountant and CRA, according to generally accepted accounting principles and the predetermined needs of the Board of Directors
  • Collect, coordinate, and organize ingoing in-going and outgoing mail
  • Provide satisfactory customer service for all clients
  • Perform general office duties including filing, faxing, answering the telephone, checking voicemail and taking messages, document production, addressing general public inquiries made via telephone or in person, and helping to keep the office premises tidy
  • Documenting project finances and submitting financial claims to funders
  • Improvement and maintenance of filing systems
  • Assist with building and equipment upkeep
  • Assist with project activities and organizational promotion as needed
  • Assist with the documentation of policies and procedures
  • Maintain the requirements associated with the organization's legal status
  • Minute taking and record keeping for project events and committees
  • Assist with data entry and management for various projects and contracts
  • Assisting with general laboratory duties as needed
  • Provide administrative service to ECW's water testing service, including the scheduling of sample collection, billing and receivables, signing in dropped off samples, and answering frequently asked questions about the service for potential clients.
  • Maintaining credit card receipts, deposit records, and reconciliation
  • Traveling in to the field to collect residential water samples when required

QUALIFICATIONS

Education

  • Relevant post-secondary coursework in business administration, accounting, non-profit management, or similar topic
  • Practical experience working with the public will be considered an asset, provided other essential qualifications are met
  • Candidates with interest or experience in environmental science will be looked upon favourably

Qualifications

  • A minimum of two years of relevant professional work experience in the fields of customer service and/or business administration
  • Significant experience with Simplii Accounting software and principles of bookkeeping
  • Administrative experience in a non-profit setting, including familiarity with Canada Revenue Agency requirements for Canada charities and non-profits
  • Familiarity with Microsoft software - Excel, Word, and Powerpoint
  • Strong organizational skills and ability to multitask
  • Experience maintaining professional correspondence
  • Experience with website, social media, and publishing software

To apply for this position, please email a cover letter and resume to info@ecw.ngo with the subject line "Office Manager Application". This position will be filled when a suitable candidate is identified. We thank all those who apply however only those selected for an interview will be contacted.

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