Bilingual Bookkeeper/Administrative Assistant

Reports To: The Executive Director

Purpose of Job: To provide bookkeeping and administrative support to the operations, programs and services offered by Hospice SENB

Primary responsibilities:

Bookkeeping

Duties include but may not be limited to the following:

  • Recording daily transactions of sales, purchases, receipts and payments in QuickBooks
  • Recording bank deposits and doing monthly bank reconciliations
  • Processing biweekly payroll, making remittances to Receiver General; producing annual T4s, Records of Employment and other payroll related forms.
  • Entering donations and other information in Donor Perfect daily to balance with the accounting software monthly
  • Verifying monthly that all transactions are recorded accurately in the general ledger, as well as processing prepaids and accruals. Balancing and analyzing the Balance Sheet and P&L before providing required reports and financial statements to the board
  • Preparing and sending income tax receipts to donors on a monthly or yearly basis, as required
  • Providing year end documents to the accounting firm for income tax filing and T3010 filing
  • Prepare brochures, documents, spreadsheets, etc., as requested by the Executive Director and/or committee chairs.

Administrative support:

Duties include but may not be limited to the following:

  • Preparing brochures, documents, spreadsheets, etc., as requested by the Executive Director.
  • Issuing advance notices of Executive and Board meetings and confirming attendance.
  • Drafting and circulating agendas, minutes, financial statements and other documents in advance of board meetings 
  • Drafting Board Meeting minutes for approval by the Secretary.
  • Assisting the Board Chair and the Executive Director with committee meeting preparations, including notification, agenda, documentation, minutes etc., prior to meetings
  • Assisting committee chairs with preparing printed material and circulation of information in advance of their meetings.

Term of contract: One year, renewable upon satisfactory performance evaluation subject to a 90 day probationary period from date of hiring

Remuneration: $ to be determined

Review: This job description is subject to review at any time by one or more of the following: The Executive Director, the Human Resources Committee and the Executive.

ADVERTISEMENT: HOSPICE SOUTHEAST NEW BRUNSWICK HAS AN IMMEDIATE OPENING FOR AN EXPERIENCED BOOKKEEPER/ADMINISTRATIVE ASSISTANT FOR ITS HEAD OFFICE, LOCATED IN MONCTON.

Qualifications: 

Interested candidates should demonstrate the following:

  • Five years or more experience in this field
  • Ability to work efficiently and effectively with minimal supervision
  • Proficiency with Microsoft Office, particularly Excel
  • Proficiency with Quickbooks or similar software
  • Familiarity with Donor Perfect or similar software
  • High degree of accuracy and attention to detail
  • Ability to coordinate multiple assignments
  • Strong interpersonal communication skills
  • Bilingualism is considered an asset

PRIMARY RESPONSIBILITIES:

  • Accounts payable
  • Payroll
  • Banking and bank reconciliation
  • Monthly financial reports
  • Year-end reports
  • Annual Budgets
  • On-going and efficient administrative support to the Executive Director, Board of Directors and 
  • Committees as required.

APPLICATIONS:

Hospice SENB will accept applications from qualified candidates until the position is filled.

Applications should be sent via email to:

tradina@hospicesenb.ca

For more information about Hospice SouthEast New Brunswick visit: https://hospicesenb.ca/

Apply Now