Administrative Assistant [Temporary - 6 month contract] - Bilingual


Administrative Assistant [Temporary - 6 month contract] - Bilingual
Location Yarmouth, NS
Alternate Location:
ATS Engagement No. 5273
Who we are
You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a very different kind of professional services firm where culture is at the heart of who we are and what we do. We employ about 2000 people across Canada, and we truly care about helping our clients, colleagues, and communities thrive. That's what's most important to us. We're building a special organization that's purpose driven and as we grow we always want to remember what your favourite milkshake flavour is (ours is grape, just so you know).
As an Administrative Assistant, you will:
Reception
  • Provide reception coverage each day in a professional work environment and assist clients, staff, guests and vendors with general inquiries
  • Handle a software-based phone systems
  • schedule meetings and other related events
  • Meeting room preparation and clean-up
  • Plan and coordinate Travel
  • Conduct various forms of research
  • Manager filing, faxing, scanning and photocopying duties
  • Other administrative duties as required
  • Document Production & Dictation
  • Prepare, draft, edit and format letters, reports, presentations, financial statements and other correspondence using MS Office (i.e. Word, Excel, PowerPoint, etc)
    Expenses & Billing
  • Prepare and tracking expense claims/submissions
  • Prepare WIP reports and bills
    Calendar Management
  • Schedule meetings and other related events
  • Prepare and assisting with meeting materials (i.e. presentations, handouts, etc)
  • Meeting room preparation and clean-up
    Contact Management & Business Development Support
  • Maintain and updating a list of contacts and prospects in MS Outlook
  • Liaise with Star Administrator to ensure new clients are entered and linked to system
  • Respond to phone calls and/or emails from clients
    Other duties as required
  • Assemble and efile T1's and other aspects of our T1 practice
  • Duties may include other aspects of our T1 practice
  • Train new staff on our internal systems
  • Various forms of research
  • Learn new software to assist in the administrative duties, as required
  • Other administrative duties as required
  • Bilingual in French/English is an requirement
    Be Grant Thornton
    If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts we before me, where flexibility is a mindset, and where you trust your colleagues have your back. At Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens.
    Think you've got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick:
  • Completion of a recognized administration/office program
  • Minimum of 1-3 years previous administrative support experience is essential
  • Experience working in a professional services environment is a valuable asset
  • Excellent written, verbal communication and interpersonal skills
  • Demonstrated experience in client service
  • Takes initiative, takes direction and works well independently
  • Keen attention to detail, efficient and accurate
  • Willingness to learn new skills
    At Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.
    Are you ready to Discover Your Purple?
    Grant Thornton LLP supports the spirit and principles of Employment Equity and is committed to maintaining an environment which is perceived to be fair and non-discriminatory. We welcome applications from designated group members - Women, Visible Minorities, Aboriginals and Persons with Disabilities and accommodations are available for Persons with Disabilities taking part in any aspect of our selection/hiring process. Should you require any accommodation during the recruitment process or otherwise, please notify us of this via careers@ca.gt.com and we will work with you to meet your accessibility needs.
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    About Grant Thornton LLP

    Grant Thornton LLP is a leading Canadian accounting and business advisory firm providing audit, tax and advisory services-locally and across Canada to dynamic privately owned, publicly listed and public sector organizations.

    Together with the Quebec firm, Raymond Chabot Grant Thornton LLP, we have approximately 4,000 people in offices across the country.

    As a member of Grant Thornton International Ltd, we benefit from being part of a network of more than 50,000 people providing clients with distinctive and personalized service in over 130 countries.

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