Event Coordinator

The Event Coordinator reports to the Manager, Prospecting & Sales Support Team and is responsible for planning, organizing and coordinating Assumption Life events. These events could include annual meetings for brokers and MGAs, activities related to representatives of group insurance, the annual golf tournament, and other activities.

This person also organizes travel related to the activities mentioned above which often requires carrying out price and quality search/comparisons to find the best locations, hotels, restaurants or activities. This person will work in collaboration with other departments, will be required to monitor quality by checking the level of satisfaction after the event and, will participate in networking activities and such in order to stay up-to-date of any relevant information related to his/her responsibilities. This person coordinates meetings with clients and service providers and will be required to prepare an event budget for approval by his/her manager. This role also provides significant support to the Sales Prospecting and Support team with respect to certain sales activities.

Responsibilities

  • Ensure the logistics of events and travel according to the highest standards including the establishment of a schedule
  • Solicit and work in collaboration with the different services involved
  • Define the tasks to be performed, select internal and external collaborators
  • Define the nature of the services required, choose external suppliers as needed
  • Prepare an event budget and submit it to his/her manager
  • Monitor the budget of the events in order to respect allocated resources
  • Ensure the development of event scheduling and ensure its implementation
  • Monitor and evaluate activities and take note of the necessary recommendations

Events:

  • Coordinate the annual golf tournament
  • Coordinate all conference and convention-related activities
  • Invoice processing
  • Planning and Logistics for Insurance Sales Managers (BDM) Annual Meetings
  • Coordination and planning of all other events and related trips

Qualifications

  • Diploma in event planning or in a related field
  • A minimum of two years of experience in the field of event planning
  • Microsoft Office Knowledge
  • Outstanding communication abilities, both orally and in writing, in French and English
  • Exceptional organizational skills and attention to detail
  • Great interpersonal skills; interact with tact and courtesy with agents, executives, employees and partners
  • Excellent organizational skills and attention to detail
  • Ease and interest in teamwork
  • Good sense of responsibility
  • Excellent sense of autonomy and diplomacy
  • Ease with calculations and numbers
  • Ease with new information technologies
  • Ability to perform multiple tasks under pressure
  • Knowledge of the insurance field is an asset

Work With Us

We offer a competitive salary and benefits package. Assumption Life subscribes to the principle of employment equity.

If this challenge fits your career aspirations and you wish to play a key role in the challenging development of our business, we invite you to submit your application by April 21, 2019.

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About Assumption Life

At Assumption Life, we value the development of our employees in diversified and inclusive work teams that foster creative thinking and innovation.

Assumption Life is deeply committed to its community's development

The Company was founded in 1903 to help people. Today, this culture of generosity and commitment is demonstrated by our actions and our values. In 2017, we proudly obtained a B Corp certification. Assumption Life is the first life insurance company in Canada and the 200th Canadian company to obtain this prestigious certification. B Corp certification is a social movement involving over 2,000 companies worldwide that share a common vision of a business community that is committed to improving economic, social and environmental well-being. Whether it is helping out at special events, raising funds for a charity or, helping people in need, Assumption Life employees are very committed to their community and are always ready to help.

It's working for an employer of choice

In 2017, Assumption Life received the Aon Hewitt's Employers of Choice platinum category for small and medium-sized organizations. We ensure competitive salaries, as well as performance-based bonuses, generous benefits and flexibility in our policies and practices to respond to the needs of our employees.

"Our success is based on the loyalty, knowledge and passion of our employees. We know how important it is to create a dynamic and motivating work environment to mobilize and recruit the best in the market."
-André Vincent, CEO

Assumption Life is committed to creating a diverse environment and is proud to be an equal opportunity employer. We extend employment regardless of race, color, ancestry, religion, sex, national or ethnic origin, sexual orientation, age, citizenship, marital status, family status, genetic characteristics, disability, gender identity or gender expression, status of a pardoned person, social condition or political activity. If you have a disability or special need that requires accommodation for an interview, please let us know by emailing ressources.humaines@assomption.ca

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