Records Clerk

SOCIAL DEVELOPMENT
RECORDS CLERK
(ADMINISTRATIVE SERVICES LEVEL 3)
OPEN COMPETITION
CENTRAL OFFICE, FREDERICTON

The Department of Social Development is seeking an individual to join the Finance and Administration Branch as a Records Clerk working in its Central Office in Fredericton.

As a member of the Reception and Records team, the successful candidate will be responsible for classifying, coding, and filing of incoming documents, creating new records, maintaining and updating the HPRM Data Base, preparing and scanning of client files following established procedures. Client files are indexed on HPRM. The successful candidate will also be responsible for interpreting the records retention and disposition schedules for the final disposition of all records. The work deals with sensitive material and requires careful attention to detail. This position is also the primary backup for the receptionist and processing of internal and external mail. Other related duties may be assigned by the Supervisor as required.

ESSENTIAL QUALIFICATIONS: A high school diploma or GED supplemented by completion of a one (1) year post-secondary diploma in Secretarial or Office Administration and three (3) years of administrative work experience OR High School Diploma or GED and a minimum of four (4) years of administrative work experience. An equivalent combination of education, training and experience may be considered.

Written and spoken competence in English and French is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

ASSET QUALIFICATIONS: Preference may be given to candidates that demonstrate experience in one or more of the following asset qualifications:

  • Certification or coursework in Records Management;
  • Experience working with HPRM or other records management software programs and/or
  • Experience microfilming and scanning.

Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.

BEHAVIOURAL COMPETENCIES: The successful candidate will possess the following behavioural competencies:

  • Client Service Orientation;
  • Effective Interactive Communication;
  • Concern for Order;
  • Teamwork and Cooperation.

TECHNICAL COMPETENCIES: The successful candidate will possess the following technical competencies:

  • Ability to Use Office Technology, Software and Applications;
  • Planning and Organizing Skills; and
  • Written Communication

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Salary: $37,336 to $45,266 per annum

We encourage applicants to apply on-line or by mail at the following address by March 27, 2019 indicating competition number: 2018-SD-088. This competition may be used to fill future vacancies at the same level.

Social Development
Human Resource Services
4th floor, 551 King Street
Fredericton, NB E3B 1E7
Telephone: (506) 462-5096
E-mail: HumanResources.sd@gnb.ca

We thank all those who apply however only those selected for further consideration will be contacted.

As per the Civil Service Act, candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

We promote a scent-reduced environment.
We are an Equal Opportunity Employer.

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!

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