Dalhousie University, one of Canada's leading universities, is widely recognized for outstanding academic quality and teaching, and a broad range of educational and research opportunities.
 
Located in vibrant Halifax, Nova Scotia since 1818, Dalhousie attracts high achieving students from around the world. We inspire students, faculty, staff, and graduates to make significant contributions to our region, Canada, and the world.
 
Administrative Secretary 1
French Department
 
With minimal supervision provide administrative secretarial support to the Chair, French Department.  Maintain a sound knowledge of University policies, procedures and regulations in order to relieve the Chair of routine matters.  Set up and maintain computer and hardcopy files.  Format and prepare a variety of materials.  Provide support and coordinate logistics for the faculty hiring process.  Maintain appointment, promotion and tenure files.  Prepare CUPE job postings in compliance with CUPE/Board Collective Agreement.  Set up and maintain personnel files for faculty, staff and students.  Facilitate process for student assistants arriving from France.  Provide administrative secretarial support to the Graduate Program and Graduate Coordinator; coordinate the application and admissions process; prepare a variety of applications and forms for Graduate Coordinator's signature, such as grant applications, scholarship recommendations, GSPIPS, etc.; act as resource person to graduate students.  Provide support to Italian Studies program including maintenance of website, and departmental publications.  Perform further related duties.  Position reports to the Chair.
 
Qualifications/Experience: Completion of business/office administration program with approximately five years' related work experience (or equivalent combination of training and experience).  Familiarity and experience with academic regulations required.  Excellent organizational, interpersonal and communication (written and verbal) skills are essential.  Proficiency with MS Office (Word, Excel, Access) required; proficiency with QuarkXPress, PageMaker (or comparable software) highly recommended.  Banner and Collage experience considered assets.  A good working knowledge of written and spoken French is required.
 
Salary range: $31,348 – $38,2293 (32.5 hrs/wk)
 
Apply for this position on-line at: www.dal.ca/staffing
 
Deadline: 4:30 p.m., May 19, 2008
 
Bargaining unit employees are given first consideration and will be notified regarding the status of their application. All other applicants will be considered when there is no qualified internal candidate and will only be contacted if selected for an interview.                     

Dalhousie University is an Employment Equity/Affirmative Action employer.  The University encourages applications from qualified Aboriginal peoples, persons with a disability, racially visible persons, and women.  For more information, visit the Employment Equity web site at: www.employmentequity.dal.ca.