Department: Labour and Workforce Development
Competition # 5860SH-CB

Status: Permanent

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your application form, cover letter, or on your resume.

This job posting is initially restricted to NSGEU bargaining unit employees.

Please note: Your cover letter/resume will be reviewed for accuracy as part of the screening process.

Applicants applying for this opportunity must clearly indicate in their covering letter or resume that he/she is currently a NS Government Civil Service employee and a member of the NSGEU.  Failure to do so means that your application will not be given first consideration and will only be included if external applications are pursued.  Your Employee Self Serve access will allow you to confirm what your employment status is prior to applying for this restricted position.

External applicants and current casual NS Government employees will only be considered if there are no qualified NS Government Civil Service NSGEU bargaining unit candidates.

Duties:

Reporting to the Director, Apprenticeship Training and Skill Development, the Secretary II provides a wide range of secretarial and administrative support functions for the Apprenticeship Training and Skill Development division. S/he resolves and responds to many departmental, interdepartmental, public, industry and stakeholder inquiries by phone, e-mail, fax and letter at the administrative assistant level. S/he must be able to exercise initiative in handling routine matters to decrease the amount of time the Director spends on a range of activities/issues.  S/he must have excellent proofreading skills, be extremely resourceful, organized, detail oriented, able to meet deadlines and have the ability to communicate effectively when dealing with confidential matters, organize and make meeting and function arrangements.  S/he will provide leadership and be responsible for coordinating the work of the division's administrative team.  This position also provides back-up support to the Senior Executive Director's Office when requested.

Qualifications:

The successful candidate will have Grade XI, plus one year secretarial course and three years related experience.  An equivalent combination of training and experience may be acceptable. Proficiency in word processing (WordPerfect 12, Word) and databases is required, as well as a working knowledge of GroupWise (e-mail and scheduling) for organizing the Director's busy schedule, and the Internet. The Secretary must have basic accounting skills such as the preparation of cheque requisitions, expense claims, out of province travel requisition forms, and departmental purchase orders. The ability to maintain confidentiality is essential. This position requires excellent organizational skills, the ability to plan and prioritize work assignments, and to
work independently and as a team member.  Familiarity with STAR/STOR would be an asset.   

Classification Level: CL 18 
 
Salary Range: $34,985 - $39,143

Closing Date: November 24, 2009  

Please send your cover letter and resume as one document when applying via e mail.  Also please quote the competition number in the e mail subject line and in your cover letter.

Please forward your application/resume to the attention of:

Human Resources Division
Department of Natural Resources
P.O. Box 698, 1701 Hollis Street
2nd Floor, Founders Square Building
Halifax, NS
B3J 2T9
Fax (902) 424 3222
Email: Resources-JobApps@gov.ns.ca

Submissions must be received by mail or delivery by 4:30 P.M. or by fax or e-mail by midnight on the closing date.  We thank all applicants for their interest, however, only those selected for an interview will be contacted.