Secretary II (70%)
NSAC International
Competition #: 2407KM-CB

Nova Scotia Agricultural College (NSAC) is a research intensive university with key objectives to contribute to the knowledge base of the agri food and aquaculture industries, to enrich the quality of life, to develop agricultural technologies and to train highly qualified personnel. NSAC's vision is to be a regional centre of excellence for research in agriculture and food, aquaculture and the rural environment. NSAC is seeking a qualified candidate for the following:

This is a bargaining unit position restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). External applicants will only be considered if there are no qualified bargaining unit applicants.

All current employees applying for job competitions are required to include their employee ID number in order to be considered as a bargaining unit applicant.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Any current casual employee who is interested should apply for this opportunity. Upon receiving the employee's application, the Employer will determine whether the applicant qualifies as an internal bargaining unit applicant pursuant to the new provisions relating to casual employees.

Duties:

The Secretary II, under the direction of the Manager of NSAC International, is responsible for the coordination and efficient operation of the day to day administration of the office.  Responsibilities include reception duties, preparing correspondence and reports, developing and maintaining filing and data collection systems, responding to general enquiries by phone and organizing daily workload to meet priorities and demands.  The Secretary II processes payroll for NSAC International employees.  With respect to international programming, the incumbent is responsible for maintaining educational bulletin boards on campus and coordinating the logistics of student and community awareness events.  The incumbent will manage health insurance for international students and will assist the International and Exchange Student Coordinator in providing a broad range of support services for international and exchange students.  In addition, the Secretary II will be required to support project management and development on a daily basis. The incumbent will prepare travel advances and make travel arrangements for international travelers and visitors to Canada.  The incumbent will play a key role in preparing for public awareness events. 

Qualifications:
 
Grade XII and a relevant commercial course including computerized accounting plus a minimum of three (3) years of related experience.  Experience working in an international office and in an academic environment would be an asset.  A working knowledge of international funding agencies, international issues, and experience with international travel advisories, visa requirements and treasury board policies, would be considered assets to ensure NSAC's effective and efficient reporting to funding agencies.  Strong multi-national, cross-cultural and geographic skills and competencies are essential, as are excellent written and verbal communication skills, including presentation skills.  The Secretary II must be able to work independently and as part of a team.  A high level of initiative and problem solving abilities, together with an ability and willingness to meet deadlines and shifting priorities in a fast paced office environment, while ensuring accuracy and attention to detail, is compulsory.  The incumbent will be highly proficient in Microsoft Office and WordPerfect Office suites, including word processing, spreadsheets, presentations and database management. Experience in web page management, desktop publishing and SAP is an asset.  Occasional weekend and evening work is required. 

Classification: CL 18

Salary: $23,799 - $26,628

Closing Date: May 23, 2008

Applications/resumes can be sent to:

Nova Scotia Agricultural College,
Human Resources Consultant
62 Cumming Dr, Bible Hill, NS
PO Box 550, Truro, NS  B2N 5E3
Resources-jobapps@gov.ns.ca  OR  Fax: 902-896-7078

Submissions must be received by mail or delivery by 4:30 P.M., or fax or email by midnight on the closing date.

All qualified candidates are encouraged to apply; however, Canadian Citizens and Permanent Residents will be given priority. Nova Scotia Agricultural College is committed to the principle of employment equity.  Our goal is to be a diverse workforce that is representative, at all levels, of the people of Nova Scotia.  In this workplace we welcome applications from Aboriginal Persons, Persons with Disabilities, African Nova Scotians, other Racially Visible Persons and women in under-represented or non-traditional occupations.  We thank all applicants for their interest, however, only those selected for an interview will be contacted.