Property Services Coordinator

Reference No.:  T09-606022-10688  
Location:  1660 Hollis St. Halifax, NS

Summary of Position

This position reports to the Facility Manager.

Responsibilities

• Manages Service Request delivery for Facility Manager
• Interfaces with Maintenance Team Leader, Technicians, Project Coordinator in delivery of service requests to meet contract service levels
• Raises Purchase Order requisitions on behalf of Facility Manager for Service contracts, Manage payment of invoices with Accounting Coordinator Record keeping maintained within accordance to quality standards.
• Record keeping maintained within accordance to quality standards.
• Manage service contracts, Coordinate Supplier/Contractor set-up Maintain Contractor Compliance Requirements Is involved to a greater or lesser extent in the preparation of financial reports – forecasts, budgets, and other data related to their activities such as the status of various contract expirations and related matters
• Acts as back-up to and assists Facility Manager with budgeting, reporting and tenant relations
• Maintain and communicate effectively with client and on-site associates and ensure that any areas of concern are addressed promptly and thoroughly Perform ad-hoc administrative functions relating to property management as assigned by Facility Manager
• Coordinates Supplier/Contractors set-up
• Performs routine inspections to ensure contractor performance and property site conditions are in keeping with all company policies, procedures and quality assurance.
• Provide assistance and support to the Facility Managers with respect to the delivery of tenant service and minor base-building projects by creating purchase orders.
• Investigate and implement service requests received by the client and maintain a service request tracking system.
• Develop a working knowledge of client work processes, workplace culture and policies essential for effective tenant service delivery. Ensure a safe working environment. Given the nature of the work, day-to-day decision making and client interaction have high client visibility and will impact directly on ProFac’s credibility and client satisfaction.

Qualifications

• A High School diploma is required and a Post-secondary education is preferred
• Minimum of 2 years experience in Property Management, Project Management, Facilities Management preferred
• Solid understanding of accounting principles
• Experience in contract management an asset
• Proficiency in MS Office suite (Outlook, Word, Excel) is required
• Ability to work on several issues at a time
• Ability to work in a team environment
• Superior client management/customer service skills with an emphasis on verbal/written communication
• Skilled in developing strong working relationships with contractors, clients and consultants.
• Strong organizational, analytical and documentation skills with the ability to multi-task and set priorities.
• General knowledge of building systems, construction practices and related code/legislative requirements would be an asset.
• General knowledge of health & safety legislation, codes of practice, and internal standards and guidelines relating to contractors within the managed facility
• General knowledge of project delivery and tendering processes
• Ability to meet deadlines and schedules.

To apply, please visit www.snclavalin.com, reference number 10688, or send an email with resume and cover letter to egale@snclavalinprofac.com