Equal opportunity for employment.
Subject to the response to this competition, the experience requirement may be raised.
Administrative Services Level III
Branch Secretary
New Brunswick Public
Library Service
New Brunswick Public Library Service (NBPLS) is looking for an organized and dynamic individual to provide administrative support to the Executive Director and the members of the management team at its provincial office in Fredericton.
Reporting to the Executive Director, the Branch Secretary is responsible for preparing internal and external correspondence, reports, and minutes of meetings, including those of the NB Public Libraries Board; typing, formatting and distributing documents based on established standards; providing reception service; receiving and sorting mail; tracking mail which requires follow up and creating action files for staff; organizing and maintaining a central filing system in accordance with provincial standards; maintaining shared electronic folders and electronic distribution lists; maintaining the content of the NBPLS intranet and some content on the NBPLS web site by means of a user-friendly interface; translating short documents; preparing and coordinating requests for translation and interpretation services; scheduling and organizing logistics for meetings including making travel arrangements and preparing files for meetings; maintaining an inventory of office equipment.
The Branch Secretary also assumes a liaison role between the regional offices and the provincial office in the area of records management and in researching and disseminating policies and procedures as well as with the administrative office for the department's senior management in order to coordinate the provision of required documents and the scheduling of meetings.
Applicants should have a high school diploma supplemented by completion of a program in secretarial or administrative support or office management and three (3) years of related work experience is required. An equivalent combination of education and experience may be considered. Experience in an automated work environment and strong knowledge of computers, e-mail, Internet, as well as of the following software: Word, Excel and Power Point are necessary. Written and spoken competence in English and French is required.
The successful candidate will demonstrate initiative, creativity, excellent organizational skills and an ability to work both independently and in a team environment. Strong interpersonal and communication skills are essential.
Applicants are required to demonstrate on their applications how, when, and where they have acquired the qualifications and skills required for this position. Resumes should be in chronological order specifying the beginning and end dates in month and year format for all completed education and employment including part-time and full-time employment.
Candidates must indicate their language competence on their resume. Please indicate on your application, should you be contacted for an interview, whether you prefer an interview in English or French.
Applicants who do not clearly demonstrate the above-noted qualifications in their applications will not be given consideration under this competition.
Salary: From $1,240 to $1,495 bi-weekly, depending upon qualifications. Applications citing the competition number, must be received on or before May 30, 2008 by: Department of Post-Secondary Education, Training and Labour, Human Resource Services, 500 Beaverbrook Court, P.O. Box 6000, Fredericton, NB, E3B 5H1, or apply on-line via e-Recruitment at https://www.ere.gnb.ca.
Fax: (506) 462-2272
Telephone: (506) 453-8231
Competition number: 08-6236-001
