Position:  Administrative Assistant, Litigation
Type:       Permanent; Full Time
Location: Saint John

McInnes Cooper is Atlantic Canada's largest single partnership.  We pride ourselves on our ability to meet our clients' needs with professionalism, confidentiality and expertise.  With offices in Halifax, Charlottetown, Moncton, Saint John, Fredericton and St. John's, we look for superior candidates to join our team.  We are looking for an experienced Administrative Assistant to work in the Litigation Group of our Saint John office.

Duties and Responsibilities:
The successful candidate will have the following duties and responsibilities:

• Using approved precedents or dictated notes, prepare Litigation documentation such as Statements of Claim, Default Judgment Documents, Pre-Trial Briefs, Notices of Appeals, Factums and Books of Authority, and documents such as defences, affidavits, certificates of judgment, execution orders, releases, lists of documents, notices, orders and subpoenas.
• Produce required legal documents for Litigation matters from notes or dictation.
• Prepare all notes and attachments as well as general correspondence relating to external client matters and/or other firm matters.
• Prepare fax, courier, hand deliveries and special deliveries for processing by Office Services/Reception.
• Open and settle files, maintain filing system daily. Maintain and use precedent system as needed. Maintain bring forward/diarization system and closed file index system.
• Prepare daily timesheets as well as other accounting forms and process as required. Prepare accounts as required, ensuring accuracy of disbursements, prepare correspondence, follow-up on accounts as requested.
• Assist in maintaining appointment calendar, resolve conflicts in schedule when necessary. Book travel arrangements. Process daily mail as instructed, arrange and coordinate meetings, teleconferences and seminars. Schedule discoveries as requested. Maintain, update and organize addresses and contact information.
• Communicate effectively with clients, court staff, transcription services, and others.
• Other duties as required.

Experience and Educational Requirement:

• Legal Assistant/Secretarial diploma from recognized institution.
• Minimum of three years experience in Civil Litigation and five years total Legal Assistant experience is required.
• Advanced knowledge of Word and Outlook is essential; some prior experience in WordPerfect, Excel, PowerPoint and Legal Vision is preferred.
• Demonstrate good problem-solving skills and organization abilities.
• Display a positive attitude.
• Demonstrate a willingness to learn.
• Exceptional communication skills and organizational abilities are required.

If you meet the criteria for this position and you are looking for a career in a challenging work environment, we would like to hear from you.  A cover letter and resume should be submitted, quoting competition #CB-818 and salary expectations to:

McInnes Cooper
Human Resources
Suite 1700, Brunswick Square
1 Germain Street
Saint John NB  E2L 4V1
Fax:  (506) 643-6505
E-mail:  resumes@mcinnescooper.com