Volunteer Office Administrator Pool (multiple opportunities)
Volunteer Opportunity
Halifax 2011 Canada Games Host Society
Competition number:  VOA16-06- CB (revised)

In less than two years, thousands of our country's best and brightest will set their sights on Nova Scotia as we host the Halifax 2011 Canada Winter Games.  More than 3,600 athletes, coaches and managers from across Canada, 400 media, 700 VIPs, 500 officials and thousands of visitors will head east for the two-week event.  Featuring 20 sports and numerous cultural events and festivals, the Games will be the largest event in Halifax's history, and our first time hosting the Canada Winter Games.
 
Overview:

Are you looking for an opportunity to apply your administrative skills, give back to your community, learn new things and make new contacts along the way?  Do you enjoy juggling multiple priorities, providing superb client service, and are people-oriented?  The 2011 Canada Games is looking for volunteers to help ensure the Games offices run smoothly, including providing office administration support during vacation leaves, events, staff meetings and to cover during employee illness.  

As the initial point of contact for inquiries and visitors, the Office Administrator  must always present and act in a professional manner, to represent the Host Society office.   Duties will include:

• Providing front-line reception service, responding to inquiries, greeting and welcoming in-person visitors;
• Processing incoming and outgoing mail, including preparing packages for courier delivery; and,
• Performing a variety of administrative duties including word processing (preparing letters, mail-outs, etc.), photocopying and document preparation, filing, and data entry.

Qualifications
The Volunteer Office Administrator must offer at least one year of experience in a receptionist or administrative assistant role, computer skills that include Microsoft Office software (Word, Excel, and PowerPoint) and email/calendar programs such as Groupwise or Outlook.  The Volunteer Office Administrator will interact with staff, Board members, volunteers, and members of the public throughout the planning and delivery of the Games; therefore, professionalism, flexibility, attention to detail, and a customer service orientation are required.  Bilingualism (English and French) is an asset.

Please note that this volunteer opportunity requires the Volunteer Office Administrator to be available to work during core office hours (8:30 a.m. – 4:30pm, Mon-Fri).   As part of the selection process for this position, our successful candidate may be asked to complete appropriate background checks.

Application Instructions
We are a welcoming and supportive workplace and applicants from the following groups are encouraged to self-identify when applying for this opportunity: Aboriginal persons, persons with disabilities, African Nova Scotians and other racially visible persons. 

This is an exciting opportunity to be part of the largest multi-sport event ever to be held in Halifax and to further develop your office administration and communication skills.  To apply, please click the "Apply Now" button to submit your application through CareerBeacon's online application system.   You can also submit a cover letter and resume outlining your office administration and communication skills , stating the competition number, via email to volunteer@canadagames2011.ca, mail: Erin Joudrey, 2011 Canada Games Host Society, PO Box 1749; Halifax, Nova Scotia B3J 3A5, or by fax to 902-490-5730. 

Application review will begin Oct 2009.

Note: First time users to the online application system need to complete a basic registration and receive a username and password via email from CareerBeacon. (Please note: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor".

Questions about this volunteer opportunity may be directed to Erin Joudrey, Volunteer Coordinator, volunteer@canadagames2011.ca, 902-490-2011.

We thank all volunteers for their interest in the Halifax 2011 Canada Games.