Ceremony Services – IT Division
Volunteer Opportunity
Halifax 2011 Canada Winter Games Host Society
Competition number:  VCG09-02- CB

In less than two years, thousands of our country's best and brightest will set their sights on Nova Scotia as we host the Halifax 2011 Canada Winter Games.  More than 3,600 athletes, coaches and managers from across Canada, 400 media, 700 VIPs, 500 officials and thousands of visitors will head east for the two-week event.  Featuring 20 sports and numerous cultural events and festivals, the Games will be the largest event in Halifax's history, and our first time hosting the Canada Winter Games.

Overview:
As a key member of the IT division team, the Ceremony Services Lead will acquire and deploy the necessary sound systems and video screens required at Games time.  This role will include planning, understanding the detailed requirements of this area, working with other divisional representatives to ensure all the needs are understood, arranging service contracts with vendors, and delivering the equipment necessary to successfully fulfill the needs of the stakeholders in this functional area.  This will be achieved by;

• Creating project charters, as required, to effectively plan and coordinate the deliverables
• Providing regular status reports and participating in monthly IT Division status meetings
• Assessing the  overall needs and taking inventory and assessing capacity of PA systems at venues
• Working with Marketing to identify potential sponsors
• Developing commission and decommission plans for venues
• Providing video screens to Sports and Cultural venues.

Qualifications:
Project management skills or relevant experience delivering projects with sound systems and/PA systems.  Preference would be for those who have worked around large concert/venues.

The Sound Systems and Video Screen Lead will interact with a wide variety of stakeholders, including both volunteers and staff; as a result, well-developed interpersonal and communication skills are essential. The Sound Systems and Video Screen Lead must be flexible, attentive to detail and consultative.

The estimated time commitment for this role is approximately 3-6 hours per month during the planning stages of the Games. 

Application Instructions:
We are a welcoming and supportive workplace and applicants from the following groups are encouraged to self-identify when applying for this opportunity: Aboriginal persons, persons with disabilities, African Nova Scotians and other racially visible persons. 

This is an exciting opportunity to be part of the largest multi-sport event ever to be held in Halifax and to further develop your sound and video knowledge, communication and technology skills.  To apply, please click the "Apply Now" button to submit your application through Careerbeacon's online application system.   You can also submit a cover letter and resume outlining your ceremony service skills , stating the competition number, via email to volunteer@canadagames2011.ca, mail: Erin Joudrey, 2011 Canada Games Host Society, PO Box 1749; Halifax, Nova Scotia B3J 3A5, or by fax to 902 490-5730. 

Application review will begin Sept/Oct 2009.

Note: First time users to the online application system need to complete a basic registration and receive a username and password via email from Career Beacon. (Please note: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor".

Questions about this volunteer opportunity may be directed to Erin Joudrey, Volunteer Coordinator, volunteer@canadagames2011.ca, 902-490-2011.

We thank all volunteers for their interest in the Halifax 2011 Canada Games.